SUPPORT SERVICES Policy
5110
(Regulation
5110)
Buildings and Grounds Management
Buildings and Grounds Maintenance and Inspection
The Board recognizes the tremendous investment in the
District's facilities, buildings, grounds and equipment. It is acknowledged
that normal deterioration from natural elements and ordinary use will occur.
However, with proper care and attention the rate of deterioration can be
reduced and repair and replacement costs held within reasonable limits.
Therefore, the Board believes that a proper program of preventive maintenance
is a requirement for efficient and economic building operation.
The District shall survey and assess the exposure of
friable asbestos in all buildings. A written report shall be filed with
appropriate state agencies, and will be available for public review in the
Superintendent's office. The report shall be filed as required by law. The
District shall take all steps necessary to comply with the Asbestos Hazard
Emergency Response Act, as described in regulations of the Environmental
Protection Agency.
SUPPORT SERVICES Policy
5120
Building and Grounds Management
Maintenance of Facilities
A
maintenance department shall be provided to perform general building
maintenance tasks and a custodial department shall be provided to perform
routine cleaning tasks. The maintenance
and custodial personnel shall be under the supervision of a
maintenance/custodial supervisor; however, supervision shall also be provided
by the building principal.
Capital outlay work for new and existing buildings shall normally
be done through a general contractor.
District employees may be used when the use of a general contractor is
not feasible.
SUPPORT SERVICES Policy
5130
(Regulation
5130)
Building and Grounds Management
Energy Conservation Measures
In the interest of sound
control of District financial resources and in general ecological management,
the Board of Education directs that the Administration develop procedures for
utilities use that will best meet the need of conservative utilization of these
resources.
SUPPORT SERVICES Policy
5140
Building and Grounds Management
Capital Outlay and Minor Improvements
Capital outlay work,
including minor improvements to buildings and grounds, is the responsibility of
the Maintenance Department. In‑house maintenance crews should concentrate
on the maintenance program rather than capital outlay work except in those
instances where private contracts are not feasible.
SUPPORT SERVICES Policy
5210
(Regulation
5210)
Safety, Security and Communications
Hazardous Materials
The
District will develop and implement written procedures for the purchase, use,
storage and disposal of substances designated as hazardous by local, state and
federal authorities.
SUPPORT SERVICES Policy
5211
Safety, Security and Communications
Eye Protection
All students, teachers and visitors are required to wear
industrial quality eye protective devices when participating in or observing
the following activities in any class:
1. Exposure
to molten materials.
2.
Milling, sawing, turning, shaping, cutting, grinding or
stamping of any solid materials.
3.
Heat
treatment, tempering or kiln firing of any materials.
4.
Gas, electric arc or other forms of welding.
5.
Repair or servicing of any vehicle.
6. Exposure
to/or laboratory use of caustic or explosive materials, hot liquids or solids,
injurious radiation, or other similar hazards.
Eye protective devices designed to provide protection
for the hazards involved and to meet standards specified by state law will be
provided by the School District. These devices may be issued to the students or
provided at work stations for individual activities. If the devices are issued
to the students, principals are authorized to charge students for loss, damage
or failure to return any device issued.
SUPPORT SERVICES Policy
5220
Safety, Security and Communications
School Bus Safety
Safe transportation of students shall be the paramount
obligation of the transportation staff. All procedures and rules developed by
the administration shall be governed by this requirement. State and local laws
pertaining to the operation of buses and vehicles used to transport students
will be observed by drivers, students and staff.
The Administration will develop regulations for students
to be included in Policy and Regulation 2610 – Behavioral Expectations. These
rules and regulations will be published annually in student handbooks to be
distributed to students and parents/guardians. Students will receive
instruction for the safe loading, riding, unloading and emergency evacuation
procedures.
District officials will file criminal charges of trespass against
any person who unlawfully enters a District school bus where entry is not
approved by Board policy or where the individual does not have written approval
of the Board of Education.
SUPPORT SERVICES Policy
5230
(Regulation 5230)
Safety, Security and Communications
Accident Reporting
In order
that proper measures may be taken to avoid recurrence of accidents, written
reports will be prepared on all accidents occurring on school premises or at a
school‑sponsored activity.
SUPPORT SERVICES
Policy
5240
(Regulation
5240)
Safety, Security and Communications
Weather, Earthquake and Fire
Emergencies
At the direction
of the Superintendent of Schools, the principal will determine areas in each
building which are best suited for the protection of students during civil
defense emergencies, including adverse weather conditions. School will not be dismissed in the case of a
civil defense alert or tornado warning.
It shall
also be the duty of the Superintendent of Schools to provide for fire
inspections on an announced and unannounced basis in each building. The Superintendent is responsible for
remedying unsafe conditions reported by local fire marshals acting in their
official capacities.
The
principal will assume responsibility for preparing a fire drill and emergency
exit plan for each building. The plan
will permit students to leave the building safely and quickly.
The District may adopt emergency
plans for the use of the District’s resources during natural disasters or other
community emergencies. These resources
may include food assistance through the use of federal commodity foods, and the
use of school buildings and buses.
Nov 04
SUPPORT SERVICES
Policy
5241
Safety, Security and Communications
Emergency School Closings
The
Superintendent may order the delay of opening, early dismissal or the closing
of schools due to inclement weather, hazardous road conditions or specific
emergency situations which would make the operation of school impractical or
hazardous to pupils. Notification of
such actions will be given over local radio and television stations. Unless
individually approved by the Superintendent, after-school activities will be
canceled on the day which school is closed or dismissed early due to weather or
other emergency conditions.
Instructional
time lost due to weather and other emergency conditions will be made up as
required by the State and as approved by the Board of Education.
SUPPORT SERVICES Policy
5250*
Safety, Security and Communications
Use of Tobacco Products
In accordance with law and to promote the health and safety of all students and staff, the district prohibits all employees, students and patrons from smoking or using tobacco or tobacco products in all school facilities, buildings and school transportation. This prohibition extends to all facilities the district owns, contracts for or leases to provide educational services, routine health care, daycare or early childhood development services to children, as well as facilities in which services are not provided to children.
This
prohibition does not apply to any private residence or any portion of a
facility that is used for impatient hospital treatment of individuals dependent
on, or addicted to, drugs or alcohol in which the district provides
services. Further, smoking is permitted
outside district facilities, buildings, and school transportation in designated
areas. The superintendent or designee is
authorized to make necessary rules or procedures to clarify and enact this
policy.
(Form 5260)
The Board of Education directs the Superintendent to ensure that
the administration and management of all District operations be in compliance with
local laws and regulations pertaining to student and staff safety and state and
federal laws and standards regarding occupational safety and health. At various times District supervisors will
issue specific safety standards and will provide ongoing directives, oral and
written, to maximize employee and student safety. Failure to comply with such safety directives
will be considered serious misconduct and will result in disciplinary action up
to and including dismissal.
Safety
Requirements
In order to promote safety and to reduce the occurrence of
injuries to the employee; to the employee’s colleagues, students and visitors
to our schools, the following requirements are mandated by the Board. These requirements are not intended to be
exclusive, but to be illustrative for measures required to promote safety. Moreover, these requirements are in addition
to all relevant requirements of federal and state law, as well as, Board
policy. Employees will be required to
review, sign and return this policy on an annual basis. These requirements are:
1.
All accidents are
to be reported, in writing, to your supervisor on the date they occur.
2.
All unsafe
conditions are to be reported to your supervisor immediately.
3.
No running or
horseplay is permitted.
4.
The use of
alcohol or non-prescribed drugs during work hours is strictly prohibited. The
use of prescribed drugs is permitted subject to the limitations imposed by the
prescribing physician.
5.
Standing on
chairs, desks, boxes, or any object other than a ladder or step stool is
prohibited.
6.
When using
chemicals, all appropriate safety equipment must be used. If the appropriate safety equipment is not
available, the absence of same should be reported to your supervisor
immediately.
7.
If your duties
require you to drive, the use of a seatbelt is mandatory. The use of a cell phone for phone calls or
texting is prohibited in a moving vehicle.
8.
The use of
employer provided safety devices is mandatory.
Jan 06
SUPPORT SERVICES
Policy
5270
Safety, Security and Communications
Security of Buildings and Grounds
The
administration will develop procedures to ensure that school facilities are
safeguarded against criminal acts and negligent use. All District employees are responsible for
the care and proper use of School District property. Maintenance personnel are responsible for the
care, repair and annual maintenance of District equipment and facilities. After school access to District facilities is
limited to authorized individuals and groups.
SUPPORT SERVICES Policy
5280
Safety, Security and Communications
Vandalism and Theft
The
administration will take appropriate actions to punish individuals determined
to have vandalized District property.
Such actions include, but are not limited to school disciplinary action,
restitution and criminal and civil charges.
Incident
reports are to be sent to the Superintendent/designee and the
Custodial/Maintenance Manager by the building administrator no later than the
day following an incident. A telephone call to the Superintendent is to be made
on the day of discovery as soon as practical.
SUPPORT SERVICES Policy
5310
Purchasing and Supply Management
Purchasing Furniture and Equipment
The
Superintendent/designee shall develop a standardized furniture and equipment
list for each type of facility in the School District. Furniture or equipment
needed in addition to the standardized list requires specific approval of the
Superintendent/designee prior to bidding or purchase.
Furniture
and equipment shall be purchased in accordance with the policies governing
bidding requirements and purchasing procedures of the Board of Education.
The Board
may purchase apparatus, equipment and furnishings for its schools and
operations by entering into lease/purchase agreements with vendors. Any
agreement which may result in District ownership of the leased object must
contain a provision which allows the District an option to terminate the
agreement on at least an annual basis without penalty. All expenditures related to lease/purchase agreements
shall be considered expenditures for capital outlay and shall be paid pursuant
to the provisions of section 165.011, RSMo., Budget and Current Financing.
SUPPORT SERVICES
Policy
5320
Purchasing and Supply Management
Preference for Missouri Products
Preference
will be given to making District purchases to all commodities manufactured,
mined, produced, or grown within the state and to all firms, corporations, or
individuals doing business as Missouri firms, corporations, or individuals when
quality and price are approximately the same.
SUPPORT SERVICES
Policy
5410
Inventory Management
Inventory Requirements
The Board
shall require a physical count of all stock supply and equipment items at least
once each year. This inventory total shall be recorded on the District's
accounts.
This is
done to provide:
1. Complete
local property information for ready reference.
2. Information
for insurance purposes.
3. Audit
needs to determine capital worth.
4. Accountability of the physical property
of the District.
The
building principal is responsible for the inventory. The person responsible for the room and its
contents should take the inventory.
"Physical
Property" for inventory purposes is defined as that property other than
the building and built‑in facilities such as bookcases, wall lockers and
toilets. "Physical Property" includes such items as desks, chairs,
typewriters, computers, audio‑visual equipment, shop, home economics and
physical education equipment even though attached to the building (i.e., stage
curtains, auditorium seating, clocks and public address systems).
"Physical Property" meets all the following criteria:
1. Retains its original shape and
appearance with use.
2. Is nonexpendable
(more feasible to repair than replace).
3.
Represents an
investment of money which makes it advisable to capitalize the item.
4. Does not lose its identity through
incorporation into a different or more complex unit.
Policy
5410
Page
2
“Physical
Property” does not include supplies, textbooks, reference books, material,
chalk and erasers, picture frames, cutlery, glassware, etc. Supply items which
are not included are those which meet one or more of the following conditions:
1. Consumable
2. Loses its original shape or appearance
3. Expendable (more feasible to replace
than repair)
4. Inexpensive item with value less than
$25.
Feb 99
SUPPORT SERVICES Policy
5420
Inventory Management
Maintenance and Control of Instructional Materials
All School
District instructional materials and equipment, including media materials and
equipment, will be classified and catalogued. All textbooks purchased by the
District are school property and will bear identification of School District
ownership. Obsolete materials and worn out equipment will be replaced on a
regular basis.
Textbooks
will be made available to all students in sufficient quantity and at
appropriate levels, enabling teachers to meet both the planned curriculum
sequence and the special instructional needs of the students.
Principals
are responsible for textbooks assigned to teachers, and for instituting an
inventory of all books at the end of the school year. Each teacher shall keep an
accurate record of books issued to students. Students will be held responsible
for the proper care of all schoolbooks, supplies, apparatus and furniture
supplied to them by the Board of Education. Any student who defaces or damages
school property shall be required to pay for all damages. Any student who loses
school property shall be required to pay for its replacement.
SUPPORT SERVICES
Policy
5440
Inventory Management
Equipment on Loan
School
District equipment is not to be lent to individuals or groups outside the
schools. Deviation from this policy requires permission from the
Superintendent/designee.
SUPPORT SERVICES
Policy 5510
Food Service Program
Food Service Management
The
Superintendent/designee will develop and implement procedures for operating a
food services program. In addition, the Superintendent/designee will monitor
the quality and efficiency of the District’s food service program.
The
District’s food service program will comply with all state and federal regulations
for food quality and financial reimbursement.
The
Board may elect to contract with a food service management company to manage
the District’s food service program.
The
duration of contracts with food service management companies will be limited to
one (1) year with no more than four (4) annual renewals.
SUPPORT SERVICES Policy
5520
Food Service Program
Uniform Policy for Free and Reduced‑Price Meals
The
District will participate in the national school lunch program. Eligible students will be identified for
participation in the free and reduced-price lunch program based upon federal
and state guidelines.
Information
concerning the eligibility standards will be distributed annually within the
District. The identification of student
participants in the program will be confidential with such information
disclosed to staff members on a strict need-to-know basis.
SUPPORT SERVICES
Policy 5530
Food Service Program
Competitive Food Sales
In order to
comply with requirements of Part 210, National School Lunch Program, and Part
220, School Breakfast Program as amended, respecting the sale of food in
competition with meals served under the National School Lunch Program and the
School Breakfast Program, the sale of categories of foods of minimal
nutritional value during the meal periods in the cafeteria is prohibited. The
restricted categories of foods are identified as soda water (carbonated
beverages), water ices, chewing gum and certain candies (hard candies, jellies
and gums, marshmallow candies, fondants, licorice, spun candies and
candy-coated popcorn).
SUPPORT SERVICES Policy
5610
Transportation
School
Bus Drivers
The safety and welfare of District students is of
paramount importance to the Board of Education.
Accordingly, no person will operate a District school bus unless the
person possesses a valid school bus permit and has complied with the
regulations of the Department of Revenue, Department of Transportation, the
Missouri Department of Elementary and Secondary Education and other regulatory
agencies. In addition to the health certificate required for each current
school term, the Board may require evidence of continued good health from
individual drivers at any time it deems necessary.
The Board of Education, in accordance with state law, shall
provide free transportation for eligible students attending the District
schools. The Superintendent shall ensure that the transportation services of
the District meet all of the guidelines established by the Missouri Department
of Elementary and Secondary Education, i.e., Missouri Pupil Transportation
Administrative Handbook, Missouri Minimum Standards for School Buses, Missouri
Certified Bus Driver Instructor's Manual, and Missouri School Bus Driver
Manual, as well as the policies that pertain directly to the qualifications of
bus operators and operational procedures adopted by the Board of Education.
According to regulations of the Department of Elementary and
Secondary Education, bus transportation will be provided to and from District
schools for all students who reside three and one-half (3.5) miles or more from
the school located in their attendance areas. State regulations provide for
reimbursement to districts providing transportation for those students living
more than one (1.0) mile from their attendance area school. The District may transport students who
reside less than one (1.0) mile from school when students are required to cross
a state highway or county arterial without access to sidewalks, traffic
signals, or a crossing guard and no existing bus stop is changed to avoid
administrative penalty. In such instance
the District will request a waiver of the administrative penalty. The Superintendent is directed to prepare
annually a plan for student transportation services for the upcoming school
year which addresses student transportation needs within the limitations of
District finances, including state aid for transportation services. The plan
will address mileage distance from school and grade level requirements for
receiving transportation to be provided by the District. This plan shall be
presented for School Board approval no later than the regular August Board
meeting of each school year. In cases when the transportation plan remains the
same as the prior school year, the plan may be submitted to the School Board as
an information rather than an action item.
Qualified individuals under Section 504 or the IDEA will be
provided bus transportation by the District between home and the special
education program. Transportation for a student with disabilities under the
IDEA or Section 504 will be provided between schools if the student’s IEP team
or Section 504 team determines that such transportation is necessary as a
related service due to the student's disability. Eligibility for transportation
as a related service must be stated in the student's IEP or Section 504 Plan.
If a disabled student’s IEP team or Section 504 Team determines that certain
accommodations, modifications or supports are necessary to appropriately
transport the student, the District shall provide such accommodations,
modifications or supports as indicated in the student’s IEP or Section 504
plan.
Students are expected to comply with behavioral expectations as
stated in Policy 2652 - Student Conduct on Buses, while they are passengers in
District vehicles.
March 2010
SUPPORT SERVICES Policy
5630
Transportation
Bus Routes and Schedules
The administration will prepare and monitor District
bus routes and schedules. The Board will
initially approve all bus routes no later than October 31 of each school year;
the final bus routes must be approved by June 30 of each school year. Buses will be routed with student safety,
efficiency and economy as the controlling factors.
SUPPORT
SERVICES Policy
5640
Transportation
All District
vehicles that are used to transport students will be inspected annually by the
Missouri State Highway Patrol after February 1 of each school year.
State bus
inspections conducted by District employees shall not be made more than sixty
(60) days prior to operating the vehicles during the school year. Bus drivers and bus maintenance employees
have the responsibility to inspect, report and remedy
any condition of District buses which poses an unreasonable risk of harm to
students and staff.
Newly purchased,
newly leased, newly placed into service, newly contracted vehicles or vehicles
replaced under contracted services with a rated capacity to carry more than ten
(10) passengers including the driver, and used to transport students, shall
meet state and federal specifications and safety standards applicable to school
buses.
Nov 04
SUPPORT SERVICES Policy
5650
Transportation
Transportation Records and
Reports
The Superintendent
will develop and maintain procedures for monitoring and reporting student
transportation infractions.
Records of student ridership will be taken and reported
for each route on the second Wednesday of October and February, as per
Department of Elementary and Secondary Education (DESE) regulations.
SUPPORT SERVICES Policy
5660
(Regulation
5660)
Transportation
Field Trips
The use of
bus transportation services for field trips may be authorized from Board of
Education appropriated funds budgeted for field trips if approved by the
Superintendent/designee.
Transportation
services may be provided for school‑related activities provided the
sponsoring organization pays the cost. The Superintendent/designee will approve
such requests based upon the availability of buses and drivers.
SUPPORT SERVICES Policy
5661
(Regulation
5661)
Transportation
Field Trip Transportation in Private Vehicles/Common
Carriers
Authorized vehicles
other than approved school buses may be used for transportation of
students. The number of students
transported shall be limited to the number of seat belts available in the
authorized vehicle. The School Board
shall adopt regulations for transportation in other than approved school buses
and standards for use of authorized common carriers.
SUPPORT SERVICES Policy
5670
Transportation
Use of School Buses
School
buses will be used only for the transportation of students to and from school
or for District educational purposes.
District
buses used to transport children to Head Start programs will display signs
indicating that the bus is a Head Start bus.