FACILITIES DEVELOPMENT Policy 7110
Facilities
Planning and Design
Educational
Specifications
To ensure that all new and remodeled facilities are
designed to best implement the educational program of the School District, the
Superintendent will provide for the development of detailed educational
specifications to apply to the design and construction of new or remodeled
buildings. The preparation of educational specifications will serve the
following purposes.
1. Clarify
and consolidate the thinking of the staff, administration, Board and community
on the
needs, desires and objectives of educational programs to be conducted within
the
proposed
new or remodeled building.
2. Organize
important information in a manner that can be easily and clearly interpreted by
an
architect.
When educational specifications are prepared, an
introductory section will be devoted to a brief description of the community,
enrollment trends, and the educational philosophy of the District. Educational
specifications are detailed descriptions of the following items:
1. Activities
that will take place in the building.
2. Organization
of instruction and curriculum to be housed in the building.
3. Specific
architectural characteristics desired.
4. Facilities
needed, equipment required and space relationship to other facility elements.
5. Pertinent
budget and other governing factors.
The persons involved in developing educational
specifications should include: the Board, which adopts policies, approves final
specifications, employs the architect and provides the budget; the
Superintendent, who provides administrative leadership, interpretation and
evaluation; principals, staff members, students and patrons, who utilize the
facilities; and the architect, who develops architectural plans for the
facility.
Consultants may be used in the development of
educational specifications when deemed necessary by the Superintendent and the
Board.
FACILITIES DEVELOPMENT Policy
7120
(Regulation
7120)
Facilities
Planning and Design
Procurement
of Architects, Engineers, and Land Surveyors
The School District may need to engage the services of
an architect, engineer, or land surveyor when capital improvement or other
District needs arise. The District recognizes that hiring architects,
engineers, or land surveyors who have performed acceptable work for the
District in the past promotes continuity, efficiency, and quality. The District
also recognizes that a construction contractor retained by the District may
wish to work with a particular architect, engineer, or land surveyor with whom
it has a solid working relationship. The District will observe the procedures
as outlined in Regulation 7120 when selecting architectural, engineering, or
land surveying services.
Under this policy, the terms architect, land surveyor,
and professional include, but are not
limited to, any individual, firm, partnership, corporation or other entity
providing architectural, engineering, or land surveying services.
FACILITIES DEVELOPMENT Policy
7130
(Regulation
7130)
Facilities
Planning and Design
Construction
Manager Selection
The Board of Education may desire to engage the services
of a construction manager when planning, designing, improving, altering,
repairing, or constructing a building or structure. The District recognizes the need to enter into contracts with
qualified construction managers at a price the District considers to be fair
and reasonable. It shall be the formal
policy of this District to observe the procedures set forth in its
administrative regulations when the District determines that construction
management services are needed.
FACILITIES
DEVELOPMENT Policy
7210
Facilities
Construction
Construction
Contracts, Bidding and Awards
All facilities construction projects which exceed an
expenditure of $15,000 shall be
advertised once a week for two consecutive weeks in a newspaper of general
circulation located in the city or county in which the District is located. In
addition to the city or county newspaper, the District may also advertise in
business, trade or minority newspapers. Competitive bids shall be solicited
according to state law only after the plans and specifications have been
approved by the Board of Education. In order to protect the Board, each bidder
may be required to submit, with his bid, a bidder's bond in an amount
determined by the estimated cost of the project.
The construction contract shall be awarded to the best
bidder whose bid is in accordance with the Board approved plans and specifications
and has provided the required security. The Board reserves the right to waive
any informalities in, or reject any or all bids or any part of any bid. No bid
for the construction, alteration, or repair of any building shall be accepted
if it does not conform to the Board approved plans and specifications.
Whenever two or more proposals or bids of equal amount
are the lowest proposals submitted by reasonable bidders pursuant to the
advertisement of bids, the Board may award the contract to any one of the
bidders as determined by exercise of discretion.
The contractor shall receive monthly payments for the
work completed, less a percentage to be determined to ensure completion. The
contractor may be required to submit a performance bond and a material and
labor bond to the satisfaction of the Board. The final payment shall be made
only after acceptance of the project by the Board and completion of the items
to be corrected. Lien waivers shall be provided by the contractor and his
subcontractors and suppliers.
All pay requests by the contractor shall be approved by
the architect prior to submission to the Board of Education for payment.
Oct 03
FACILITIES DEVELOPMENT Policy 7220
Facilities
Construction
Board
Inspection and Acceptance
The Board of Education shall withhold the acceptance of
new construction until all details are complete and the buildings are certified
complete by the Superintendent of Schools in consultation with the architect.
FACILITIES
DEVELOPMENT Policy 7300
Site/Facilities
Retirement
Certain school buildings may no longer be adequate for
instructional purposes and should be used to benefit the School District or
public in other ways. In determining when a facility is to be retired from
regular school purposes, the Board will be guided by a combination of factors,
to include:
1. Review
of the in‑depth demographic studies and population groupings.
2. Age and
current physical condition of the building, its operating systems and
program facilities.
3. Adequacy
of site, location, accessibility, surrounding development, traffic
patterns, and other
environmental conditions.
4. Reassignment
of children, including alternative plans, according to Board policy.
5. Transportation
factors including number of children bused, time, distance and
safety.
6. Alternate
uses of the building.
7. Costs/savings
a. Personnel
b. Plant operation
c. Transportation
d. Capital investment
e. Alternate use
If the Board determines to close a school, it will first
consider other uses that the School District might make of the building; then
it will consider its sale. Sale or
lease of any District facility will be conducted as set forth in Regulation
3380 – Sale/Lease of Real Property.
The historic value of any building will also be
considered by the Board. It may take special action to provide for a building's
preservation.