GENERAL ADMINISTRATION                                                                Regulation 1110

                                                                                                                        (Form 1110)

Religion

 

Religious Expression

 

 

In order to ensure clarity in application of the Districts religious expression policy, the following guidelines have been developed and implemented.

 

Prayer During Noninstructional Time

 

Students are permitted to engage in religious expression during noninstructional time, i.e., before school, after school, during lunch and recess and while not engaged in school activities. Religious expressions permitted include Bible reading, prayer, scripture reading, saying grace before meals. However, the exercise of constitutional rights of religious expression may not be engaged in when the expression disrupts educational activities or school-sponsored activities. The decision to participate or not participate in religious expression is a matter of individual choice. No student will be permitted to harass or intimidate other students to participate or refrain from participating in religious expression.

 

Access of Student Religious Groups to School Media

 

Religious related student groups will be given the same access to school facilities and school communications as are given to other noncurricular student groups. For example, and to the extent that noncurricular student groups are permitted to advertise in school media, participate in school announcements, make use of student activity bulletin boards and hand out leaflets announcing group activities, religious related groups will be given the same privileges. In all instances, the District maintains the right to control the means and timing of such activities. In all such matters, the District neither favors nor disfavors religious related student groups or the activities sponsored by such groups.

 

Release Time for Religious Activities

 

Upon written parental request, students may be released from school to participate in off-premises religious instruction or to satisfy religious obligations. Students who are released from class for religious activities will not be penalized for missing school. However, such students will be responsible for all assignments and for the content of lessons missed. The District will not provide transportation to or from off-premises for religious observances and will not be responsible for the safety or welfare of students while away from school.

 

Religious Expression in Class Assignments

 

Students are free to express their personal beliefs about religion in homework assignments, artwork or other written or oral assignments. Such assignments will be evaluated by teachers based upon

academic standards of substance, quality and relevance. Students will neither be rewarded nor penalized because of the religious content or lack of religious content in their assignments.

 

Student Assemblies and Extracurricular Activities

 

Generally, school administrators will determine or substantially control the content of what is expressed at student assemblies and at extracurricular activities. In such cases religious expression will not be permitted as the religious expression may be attributed to the school or seen as an endorsement of a particular religious belief or expression. However, in instances where students are selected to speak at assemblies based upon neutral selection criteria and where the student speaker has primary control over the content of his/her oral presentation, the school will not restrict the student speech because of its religious or anti-religious content. In such cases, school authorities will publicly clarify that the content of the student’s speech is the speaker’s and not the school’s.

 

Prayer at Graduation/Baccalaureate Ceremonies

 

Where students or other graduation speakers are selected on the basis of neutral criteria and retain control over the content of their speech, the content of the speech will not be restricted because of the religious or anti-religious content of the speech. The school disclaims responsibility for such speech – neither encouraging nor discouraging its content. However, neither District nor school officials may direct or encourage prayer at graduation or select speakers because of the expectation that such speakers will include religious expressions in their speech.

 

To the extent that the District makes its facilities and related services available to private groups, the District will provide similar access and on similar terms to private groups for a baccalaureate ceremony. The District and the school will not mandate student attendance nor participate in the organization of the ceremony. School employees are free to attend but will not be required to attend the private baccalaureate ceremony.

 

Religious Activities of School Employees

 

When not engaging in work-related activities, i.e., before school or during lunch, school employees may take part in religious activities such as prayer or Bible study. Such activities should be conducted in private in order to avoid the appearance that the employees are acting in their employment responsibilities. School employees are prohibited from encouraging or discouraging religious expression and from actively participating in religious expression with students.

 

Religious Emblems or Garments

 

School personnel shall not require students to remove religious emblems or garments if they are worn in a non-disruptive manner.

 

Certification of Compliance

 

The District will provide annual written certification of compliance that the District does not maintain any policy that prevents or denies participation in constitutionally protected prayer in public elementary and secondary schools.  This certification will be provided to the Missouri Department of Elementary and Secondary Education on or by October 1 annually.  A copy of the certification will be maintained in the District's administration office and will be available for public review.

Nov 04

 

General Administration                                                                Regulation 1310                                                                                                                                 (Form 1310)

Equal Opportunity

 

Civil Rights, Title IX, Section 504

 

 

This Regulation outlines the responsibilities of Title IX and Section 504 Coordinators and provides mechanisms for the resolution of grievances/complaints by employees, patrons and/or students relating to discrimination based on sex under Title IX or disability under Section 504.  For appeal procedures relating to the identification, evaluation or placement of students under Section 504, see Regulation 2110 – Equal Education Opportunity.

 

DEFINITIONS

 

Section 504 – Section 504 of the Rehabilitation Act of 1973.

 

Title IX – Title IX of the Education Amendments of 1972

 

Grievance – A complaint alleging a violation of (1) any District policy, procedure or practice covered by Title IX or Section 504, or (2) other federal or state civil rights laws, rules and regulations or Board of Education policy prohibiting discrimination on the basis of sex or disability – other than a complaint regarding a student’s identification, evaluation or placement under Section 504.  Section 504 programming for students is covered under separate District regulations (Regulation 2110 – Equal Education Opportunity, and Regulation 6250 – Instruction for Students with Disabilities).

 

Federal and State Civil Rights Laws, Rules and Regulations – The Constitutions of the United States and the State of Missouri, the Americans with Disabilities Act of 1990, and the Missouri Human Rights Act, and rules and regulations applicable thereto.

 

Grievant(s) – A student of the District, the parent/guardian of a student of the District, or a patron of the District, or an employee of the District, who submits a grievance.

 

School District[Adair Co R-II School District]

 

Section 504/Title IX Coordinator (High School Principal) – The employee(s) designated to coordinate the District’s efforts to comply with Section 504 and Title IX.  This employee’s responsibilities include receiving and facilitating the processing of complaints.  The name of the Coordinator shall be identified in various District publications and shall be posted.

 

Day – A working day.  Saturdays, Sundays and school holidays shall not be included when calculating number of days in the grievance process.  Unless otherwise noted, day will include summer vacation days, exclusive of Saturdays and Sundays.

 

COORDINATOR’S RESPONSIBILITIES (Section 504 and Title IX Coordinator)

           

1.         Develop a Section 504 grievance procedure which provides for due process for use by

            students and staff; develop a Title IX grievance procedure for use by students and staff,

            provide information about the availability and use of the grievance procedure and maintain

            a record of all grievance problems and solutions. 

 

2.         Develop a job description for the Section 504 and Title IX Coordinator; inform District

personnel of the Coordinator's responsibilities and assure periodic meetings to update staff on Section 504 and Title IX activities.

           

3.         Provide ongoing review of District bulletins, catalogs, Board policies, counseling

            procedures, yearbooks, and administrative regulations and practices related to compliance

            with Section 504 and Title IX.

 

4.         Ensure that annual notice of the Section 504 and Title IX Coordinator's name, address, and

            telephone number is placed in school catalogs, handbooks, etc.  (See Form 1310.1)

 

5.         Review student‑sponsored organizations and suggest criteria for compliance with

            Section 504 and Title IX.

           

6.         Become familiar with resources/information for assistance with LEA self-­evaluation and

            remediation available from the Office for Civil Rights.

           

7.         Develop a systematic procedure for monitoring compliance with Section 504 and Title IX.

           

8.         Disseminate information about student rights in relation to Section 504 and Title IX.

           

9.         Disseminate facility accessibility information to students and staff.

           

10.       Assure that cooperative training agreements and/or LEA contracts have appropriate

            nondiscrimination statements.

 

11.       Evaluate present treatment of practices relating to pregnant students to determine

            compliance with Title IX regulations.

 

GENERAL PROVISIONS

 

The Coordinator shall receive complaints, actively and independently investigate the merit of those complaints, and assist the parties in resolution of those complaints.  The Coordinator may be utilized as a resource by any party at any level of the grievance procedures.

 

Students, parents of elementary and secondary school students, employees, applicants for admission and employment, and sources of referral of applicants for admission and employment with Adair Co R-II School District have the right to file a formal complaint alleging noncompliance with regulations outlined in Title IX or Section 504.

 

Relevant records shall be made available to the grievant to the extent appropriate under the particular circumstances of the specific complaint and as permitted by law.

 

The grievance procedures herein do not deny the right of the grievant to file formal complaints with other appropriate state or federal agencies, such as the Missouri Human Rights Commission, United States Department of Education office for Civil Rights, or the Equal Employment Opportunity Commission (employees only).  Similarly, these procedures do not deny any right of the grievant to seek private counsel for complaints alleging discrimination.

 

In most instances involving a student under eighteen years old, the student’s parent/guardian should participate in the hearing and resolution process.

 

No student or employee of the District shall intimidate, harass or retaliate against any person filing a grievance or any person participating in the investigation or resolution of a grievance.

 

If a grievance is taken to the Board of Education for a formal contested hearing, the parties shall have the right to be represented by legal counsel, to call and examine witnesses, to cross-examine witnesses called by the opposing party, and to submit documentary evidence into the record.

 

TITLE IX GRIEVANCE PROCEDURE

 

Level 1:          Principal or Immediate Supervisor (Informal and Optional – may be bypassed by grievant.)

 

Employees claiming sex discrimination may first discuss the grievance with their principal or

immediate supervisor, with the object of resolving the matter informally.  A student or parent with a sex discrimination complaint may discuss it with the teacher, counselor, or building administrator involved.

 

Level 2:          Title IX Coordinator

 

If the grievance is not resolved at Level 1 and the grievant wishes to pursue the grievance, it may be formalized by filing a complaint in writing on a Compliance Violation Form.  This form may be obtained from the Title IX Coordinator.  The complaint shall state the nature of the grievance and the remedy requested.  The filing of the formal, written complaint at Level 2 must be within fifteen (15) working days from the day of the event giving rise to the grievance or from the date the grievant

could reasonably become aware of such an occurrence.  The grievant may request that a meeting concerning the complaint be held with the Title IX Coordinator.  A minor student may be accompanied at that meeting by a parent or guardian.  The Title IX Coordinator shall investigate the complaint and attempt to solve it.  A written report from the Coordinator to the complainant regarding action taken will be sent within fifteen (15) working days after receipt of the complaint.

 

Level 3:          Superintendent

 

If the complaint is not resolved at Level 2, the grievant may proceed to Level 3 by presenting a

written appeal to the Superintendent within ten (10) working days after the grievant receives the

report from the Title IX Coordinator.  The grievant may request a meeting with the Superintendent

or his/her designee.  The Superintendent or his/her designee has the option of meeting with the

grievant to discuss the appeal.  A decision will be rendered by the Superintendent or his/her designee within ten (10) working days after receiving the written appeal.

 

Level 4:          Board of Education

 

If the complaint is not resolved at Level 3, the grievant may proceed to Level 4 by presenting a

written appeal to the President of the Board of Education within ten (10) working days after the grievant receives the report from the Superintendent.  The grievant may request a meeting with the Board of Education.  The Board of Education has the option of meeting with the grievant to discuss the appeal.  A decision will be rendered by the Board of Education at their next regularly scheduled meeting.  The grievant will be notified in writing of the decision within ten (10) working days after the Board of Education action.

 

The procedure in no way denies the right of the grievant to file a formal complaint with the Missouri Civil Rights Commission, the Office for Civil Rights, or other agencies available for mediation or rectification of rights grievances, or to seek private counsel for complaints alleging discrimination.

 

SECTION 504 GRIEVANCE PROCEDURE

 

Level 1:          Building Administrator (Informal and Optional – may be bypassed by Grievant)

 

Many problems can be solved by an informal meeting with the parties and the building

administrator.  An individual with a complaint is encouraged to first discuss it with the teacher, counselor or building administrator involved, with the purpose of resolving the matter promptly and informally.  Similarly, employees with a complaint are encouraged to first discuss the complaint with the building principal or immediate supervisor.

 

Level 2:          Section 504 Coordinator

 

If the complaint or issue is not resolved at Level 1, the grievant may file a written grievance with the Section 504 Coordinator.  The written grievance must be filed with the Coordinator within fifteen

(15) days of the event or incident giving rise to the grievance, or within fifteen (15) days of the date

the grievant could reasonably have become aware of the event or incident.  Extensions of the fifteen- (15) day requirement will be granted if the grievant can establish good cause for the delay and the interests of justice and fairness so require.

 

The written grievance should include the following information:

 

1.         The nature of the grievance – what is the event, incident or circumstance that is the reason for the complaint.

2.         The remedy requested – what would the grievant like to see happen if the

            Coordinator were to sustain the grievance.

3.         The grievant's signature and the date of the grievance.

 

The Coordinator shall have the authority to investigate all written grievances.  The Coordinator may request that an independent investigator, who is not an employee of the District, be assigned by the District to conduct the investigation.  When possible, the Coordinator shall work toward resolution of the grievance.  This resolution shall be reduced to writing and signed by all parties.  If the parties cannot agree on a resolution to the grievance, the Coordinator shall complete the investigation and make a determination regarding the merits of the complaint.  The Coordinator shall notify the grievant and the Superintendent in writing of his/her determination within fifteen (15) days after receipt of the written grievance. The fifteen (15) days may be extended (1) at the request of the grievant, (2) with consent of all parties, or (3) if the Coordinator is on vacation or is otherwise unavailable during the fifteen- (15) day period due to an emergency or other unforeseen circumstances.

 

If the Coordinator concludes that the allegations contained in the grievance have merit, the

Coordinator shall make a recommendation to the Superintendent as to the appropriate action to be taken by the District.  If the Superintendent agrees with the recommendation of the Coordinator, the grievance will be sustained, and the recommended remedial action will be implemented. The Superintendent may sustain the grievance, yet modify the recommended remedial action.  The Superintendent shall notify all parties of his/her decision in writing within five (5) days of his/her

receipt of the recommendation from the Coordinator.  The five (5) days may be extended (1) at the request of the grievant, (2) with the consent of all parties, or (3) if the Superintendent is on vacation or is otherwise unavailable during the five- (5) day period due to an emergency or other unforeseen circumstances.

 

If the Coordinator concludes that the allegations contained in the grievance are without merit, the Coordinator shall make a recommendation to the Superintendent that the grievance be denied.  If the Superintendent agrees with the recommendation of the Coordinator, the grievance will be denied. The Superintendent shall notify all parties of his/her decision in writing within five (5) days of his/her receipt of the recommendation from the Coordinator.  The five (5) days may be extended (1) at the request of the grievant, (2) with the consent of all parties, or (3) if the Superintendent is on vacation or is other unavailable during the five-(5) day period due to an emergency or other unforeseen circumstances.

 

If the Superintendent disagrees with the recommendation of the Coordinator, whether sustaining or denying the grievance, the Superintendent shall state his/her reasons for disagreeing with the recommendation in writing, set out his/her conclusions and the reasons therefor, and notify all parties of the decision in writing within five (5) days of his/her receipt of the recommendation from the Coordinator. The five (5) days may be extended (1) at the request of the grievant, (2) with the

consent of all parties, or (3) if the Superintendent is on vacation or is other unavailable during the five-(5) day period due to an emergency or other unforeseen circumstances.

 

Level 3:          Board of Education

 

Any party aggrieved by the decision of the Superintendent or in disagreement with the proposed remedial action may make a written appeal to the Board of Education.  Such written appeal shall be filed in writing with either the Superintendent or the Secretary of the Board of Education.  Such

written appeal must be filed within ten (10) days of receipt of the decision of the Superintendent.  Extensions of the ten- (10) day requirement will be granted if the grievant can establish good cause for the delay and the interests of justice and fairness so require.  Upon receipt of a written appeal, the District shall place the grievance on the agenda of the next meeting of the Board of Education following the fifth day after the appeal is received, or at such Board meeting thereafter as may be agreed upon by the parties.

 

At the hearing before the Board, the parties shall have the right to be represented by legal counsel, to call and examine witnesses, cross-examine witnesses called by the opposing party, and to submit evidence into the record.

 

The Board shall render its decision within thirty (30) days.  The Board shall report its decision in writing.  All parties shall receive a copy of the decision.

 

The hearing before the Board of Education shall be considered a contested case for purposes of Chapter 536, Revised Statues of the State of Missouri.

 

Level 4:          Circuit Court

 

Any party aggrieved by the decision of the Board of Education may appeal the decision to the Circuit Court of the County, in accordance with Chapter 536, Revised Statutes of the State of Missouri, or to the applicable federal court.

 

Other Options

 

At any time during the grievance process, a grievant may file a complaint with the United States Department of Education, Office for Civil Rights (Kansas City, Missouri) or the Missouri

Commission on Human Rights. Employee grievants may also file a complaint with the Equal Employment Opportunity Commission.

 

 

 

 

GENERAL ADMINISTRATION                                                                Regulation 1405

                                                                                                                       

School/Community Relations

 

Parent/Family Involvement in Education

 

In order to implement the Board’s commitment to parent/family involvement in students’ education, the District has implemented an educational involvement plan with the following features:

 

1.         Regular two way communication between school and parents/families. Such communication will include but not be limited to scheduled parent visits to school, electronic communication, use of translators, parent volunteers, and other programs recommended by the Parent/Family Involvement Committee.

 

2.         Assist parents in developing positive, productive parenting skills, as well as positive productive means of interacting with District administrators and staff.

 

3.         Provide professional development opportunities for District staff to facilitate productive parent/school involvement in promoting education of District students.

 

4.         Involve parents in meaningful activities to enhance student learning.

 

5.         Enhance opportunities for parents/families to visit schools in a safe and open atmosphere.  Such opportunities will include, but are not limited to, identifying roles for parent volunteers, providing training for volunteers and provision of family activities at school.

 

6.         Affirmatively involve parents in school decisions which affect their children.

 

7.         Utilize community resources to promote and strengthen school programs, family practices, and student learning.

 

8.         The Plan will be reviewed annually with input from parents and staff.  Meeting agenda sign-in sheets and meeting minutes will be prepared and maintained by the District.

 

9.         Full opportunity for parent participation will be provided to all parents including, but not limited to, parents with limited English proficiency, parents with disabilities, and parents of migratory children.

 

10.       Conduct an annual evaluation of the policy to identify and resolve any barriers that would limit the involvement of parents.  (Examples of barriers include, but are not limited to, economically disadvantaged, limited English proficiency, limited literacy, disabled or are of any racial or minority background).

 

July 2014

 

 


GENERAL ADMINISTRATION                                                                Regulation 1420

 

School/Community Relations

 

Community Use of School Facilities

 

 

Use of Buildings

 

In accordance with the law, buildings may be used for free discussion of public questions and subjects of general public interest, for the meeting of organizations of citizens and for such other civic, social and educational purposes as will not interfere with the use of the building for school purposes.  No part of the building is to be used without permission being granted by the Superintendent/designee.

 

Applications for Use

 

Applications for the use of the premises shall be made in writing and shall state the date and purpose of the use, and, if an admission charge is to be made, the purpose of raising said funds and such other information as the Board or the Superintendent may require.  Parent organizations, Scout, educational and other school activity organizations which may be granted use of certain rooms for regular meeting purposes shall not use other rooms in the building to hold meetings or entertainment on other than the regular meeting night unless written application is made for the use of same as provided above.

 

Any cancellation of reserved dates must be made in writing at least twenty-four hours before the date on which meetings are scheduled.  The Board reserves the right to cancel any arrangements for use of buildings upon due notice in advance.

 

Rental Charges

 

No charge will be made for any “strictly school” activities or for regular meetings of parent organizations.  No charge will be made to Scouts and similar organizations so long as no additional cost is incurred in custodial support who would not normally be on duty and if no extra work is incurred in setting up chairs, equipment, etc.

 

All rental charges for use of buildings are due and payable at least twenty-four hours before the date on which the building is to be used.  When the buildings are rented on Saturday or Sunday, an additional charge over and above the minimum charge may be required.  Other payment arrangements may be made with the Superintendent/designee.

 

Prohibitions

 

1.         Special permission must be received to serve meals.

 

            2.         The sale, consumption or possession of alcoholic beverages shall not be permitted on School District premises at anytime. Nor shall any person who is in a drunken or intoxicated condition, or who is under the influence of liquor, be permitted on School District premises. The person in charge of the meeting will be held responsible for the enforcement of this rule.

 

3.         Damage or breakage occurring in any building or grounds on account of the activities of an organization using it as a meeting place shall be paid for by the organization.

 

4.         No use of equipment shall be granted unless an instructor or attendant, approved by the

            Board, is in charge of the rooms or equipment.

 

5.         Smoking is not permitted in any school building.

 

6.         The use of profane language or gambling in any form is not permitted in any school building.


GENERAL ADMINISTRATION                                                                Regulation 1431

 

School/Community Relations

 

Code of Conduct – Adults

 

 

In order to ensure a safe and orderly environment in which our students can maximize their educational and social development, the following regulations are enacted with respect to the conduct of adult visitors:

 

1          Verbally aggressive behavior, which would include, but not be limited to, threats,

            intimidation, and profanity, will result in limited access to school premises and school

            activities for up to one (1) year.  The length of the restriction will be determined by the

            Superintendent of Schools.

 

2.         Physical or violent behavior will result in a ban by the Board of Education from school

            premises and activities and will be referred to law enforcement.

 

3.         Failure to comply with the restricted access provided in these regulations will result in the

            filing of civil and/or criminal charges.

 

 

 

GENERAL ADMINISTRATION                                                                Regulation 1440

                                                                                                                        (Form 1440)

School/Community Relations

 

Research Requests

 

 

The following steps must be taken by the researcher:

 

1.         Obtain a copy of the District's policy statement on research requests.

 

2.         Present a letter of introduction and authentication from the responsible official, i.e.,

department chairman or above, of the institution of higher education or the professional

organization.

 

3.         Submit a copy of the research proposal to include an outline of the research design, copies

of the instruments to be used, and an outline or summary of techniques and procedures to

be used in the study, including an anticipated date the District can expect a report of the

findings.

 

4.         Obtain approval by the Superintendent/designee.

 

5.         Obtain approval from the principal(s) of the school (s) to be involved so that the District

            will be assured that data collecting will not in any way disrupt ongoing school programs.

 

6.         Obtain written permission from parents of children to be directly involved.

 

7.         Sign an agreement using the form provided by the Superintendent's office.


GENERAL ADMINISTRATION                                                                Regulation 1450

                                                                                                                        (Form 1450)

School/Community Relations

 

Public Access to District Documents

 

 

The following regulations are intended to ensure full and open disclosure of the District’s public records.

 

Public Records

 

As defined by state statute and provided in Board policy, public records include but are not limited to reports, surveys, memoranda, documents/studies prepared and presented to the Board by consultants or other professional service paid for in any part by public funds, provided that such “records” are retained by the District.

 

The phrase “public records” does not include:

 

1.         Creation of a document not retained or creation of a summary/compilation of District data where such compilation or summary is not an existing, retained record.

 

2.         Internal memoranda or correspondence received by or prepared by or on behalf of the Board where such documents involve advice, opinions, or recommendations related to the Board’s decision making process.  However, if such memoranda or correspondence is retained by the District or are presented at a public meeting, they will be deemed public records subject to public access.

 

3.         District records closed to public access by the Board including but not limited to appropriate legal actions, real estate matters, information related to the performance or merit of individual employees, academic discipline and testing records of personally identifiable students, testing and examination materials, software codes, preparation for employee negotiations, specifications for competitive bidding, personnel records, and sealed bidding.

 

Request for Inspection and/or Duplication

 

1.         Requests for access or duplication of the District’s public records must be made to the District’s designated custodian of records.

 

2.         Upon receipt, the custodian/designee will provide or deny access within three (3) business days of the request.  The date of request will not be counted as one of the three (3) business days provided for response.  Where reasonable cause exists the three day response period may be exceeded.

 

3.         If access is not immediately provided, the custodian/designee will provide the person requesting access with a detailed explanation of the reason for the delay.  The custodian/designee will advise of the earliest date, time, and place when access will be provided.

 

4.         If access is denied, the custodian/designee will provide the person requesting access with a written explanation of the reason for denial of access.  The written explanation will provide the specific provision of law relied upon in denying access and will be provided within three (3) days of the date when access was denied.

 

4.               Fees for duplication of the District's public records must be received prior to copying unless the fee has been waived by the Board.  Upon request of the person requesting duplication, the custodian/designee will certify that the actual cost of document search and duplication does not exceed the allowable charges for public records set out in state law.

 

Unauthorized Removal of Public Records

 

No person is permitted to remove original public records from District facilities without written permission of the custodian of records/designee.  Employees who violate this provision are subject to discipline up to and including termination.  Violators may be referred to law enforcement officials.

 

Commercial Use of District Records

 

No person or business entity will be provided with the exclusive right to have access to, control over, duplication of, and dissemination of the public records of the District.

 


GENERAL ADMINISTRATION                                                                Regulation 1460

 

School/Community Relations

 

Community Involvement in Decision Making

 

 

As elected officials, members of the Board of Education will be open to input from members of the community.  While accountable to the Electorate of the District, Board members will act in what they believe is in the best interest of District students given existing finances and circumstances of the District.

 

As required by State or Federal Law or Regulations the Superintendent or designated representative shall:

 

1.         Solicit parents' suggestions in the planning, development, and operation of programs.

 

2.         Consult with parents about how the school can work with parents to achieve the program's objectives.

 

3.         Provide to parents timely information concerning program evaluations.

 

4.         Facilitate willing participation by parents in program activities.

 

5.         Provide timely responses to parents' recommendations.

 

5.     Establish parent advisory councils as needed.

 

6.     Inform parents concerning the selection of students for programs, objectives for the child, the child's progress, advice on ways parents may help the child, and provide when possible materials to help parents assist their children in special programs.

 

 

GENERAL ADMINISTRATION                                                                Regulation 1520

 

Office Methods and Data Management

 

School District Annual Report

 

 

The Board of Education will annually issue a report to each household with a student enrolled in the District.  Copies of the School Accountability Report Card shall be available at all school or administrative buildings and shall also be distributed to all media outlets serving the District.  The School Accountability Report Card for each school building will include the following information:

 

1.               Accreditation Status

2.               Preschool Enrollment

3.               K-12 Enrollment

4.               Rates of Pupil Attendance

5.               High School Dropout Rate

6.               High School Graduation Rate

7.               Number of Suspensions of Ten (10) Days or Longer

8.               Rate of Suspensions of Ten (10) Days or Longer

9.               District Ratio of Students to Administrators

10.            District Ratio of Students to Teachers

11.            Average Years of Experience of the Professional Staff

12.            Number of Advanced Degrees Earned by the Professional Staff

13.            Student Achievement Measured the District Assessment System

14.            Student Scores of ACT

15.            Percentage of District Graduates Taking the ACT

16.            Average Teachers’ Salaries Compared to State Average

17.            Average Administrators’ Salaries Compared to State Average

18.            Average Per Pupil Expenditures for the District

19.            Average Per Pupil Expenditures by Attendance Center

20.            Adjusted Tax Rate of the District

21.            District’s Assessed Valuation

22.            Percentage of District’s Operating Budget Derived from State, Federal and Local Sources.

23.            Percentage of Students Eligible for Free or Reduced-Price Lunch

24.            Percentage of Students Continuing their Education in Post-Secondary Programs

25.            Placement Rate for Students who Complete District Vocational Education Programs

26.            Existence of a State-Approved Gifted Education Program

27.            If a District Gifted Program exists, the Number of Students Currently Being Served in Such Program

 

School Report Card

 

The District Report Card will permit disclosure of data on a school-by-school basis.  However, school reporting will not be personally identifiable to any student or professional staff member.

 

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June, 2015 Copyright © 2015 Missouri Consultants for Education, Inc.

 

 

 

GENERAL ADMINISTRATION                                                                Regulation 1620

 

Private, State and Federal Programs Administration

 

Private, State and Federal Funding

 

 

Steps to be followed in securing grants are:

 

1.         Identify a significant District problem or need for program improvement that may be helped through outside funds.

 

2.         Match the need or problem with a funding source that subscribes to a relevant purpose.

           

3.         Study the background, resources, and funding prospects of the agency.

 

4.         Clear with the Superintendent the general idea for a proposal.

 

5.           Involve prospective participants in planning for a proposal. Secure parents’ written         permission if children are to be involved in experimental types of instruction.

 

6.         Prepare the application, using the format and following the timeline prescribed by the funding agency.

 

7.         Discuss the funding of personnel, including the project director, with the Personnel

            Director, making sure to apply for full outside funding of all fringe benefits, including

            unemployment insurance.

 

8.         Submit copies as required to the Superintendent for recommendation to the Board for approval.

 

9.         If approved, complete the process of submission to the funding agency and its subsidiaries as required, with copies provided to participants.


 

GENERAL ADMINISTRATION                                                               Regulation 1621

                                                                                                                                    (Form 1621)

Private, State and Federal Programs Administration

 

Title I

 

The responsibility for implementation of the Title I policy is shared between the Title I Director and each building principal. The designation of these duties is described below.

 

Title I Staff and Parent Responsibilities

 

1.               Development of the Districts Plan will include input from parents of eligible students, teachers, administrators and related personnel.

2.               Provide letters to parents regarding Title I programs and curriculum, how their children were selected for Title I, how their progress will be measured, how much progress they are expected to make during the school year, and how their performance compares to that of their schoolmates.

3.               Provide an orientation meeting for parents each school year before the end of the first quarter.

4.               Provide parents of each school with the results of the annual review. This review is to include the individual school performance profiles.

5.               Provide timely notification to parents, in the form of letters and flyers, regarding Title I meetings and workshops.

6.               Offer professional development opportunities for teachers on increasing their effectiveness in teaching all students eligible for Title I services and on addressing the needs of Title I parents.

7.               Offer workshops for parents on how to help assist in the instruction of their children.

8.               The District will conduct an annual review meeting of Title I activities which will include, but not be limited to, parent evaluations and the school-parent compact.  Meeting agenda sign-in sheets for parents and staff, as well as, meeting minutes will be maintained by the District.

9.               Send data regarding year-end Title I program evaluation results to all parents.

10.            Invite parents to and include parents in Title I program review team meetings.

11.            Notify parents regarding the professional qualifications of their student's classroom teachers.

 

Title I Staff Qualifications

Teachers

 

Title I teachers hired after the first day of school for 2002-2003 must meet the following qualifications:

1.               Have obtained full state certification as a teacher.

2.               Hold at least a bachelor's degree.

3.               Elementary teachers - have demonstrated subject knowledge and teaching skills in reading, writing, mathematics and other areas of the basic elementary school curriculum.

4.               Secondary teachers - have demonstrated a high level of competency in each of the academic subjects that they teach.

 

Title I teachers hired prior to 2002-2003 must meet the same qualifications by the end of 2005-2006.

 

Paraprofessionals

 

Title I paraprofessionals hired after January 8, 2002, must have a secondary school diploma or a GED and meet one of the following qualifications:

1.               Completed at least two (2) years of study at an institution of higher education, or

2.               Obtained an associate's (or higher) degree, or

3.               Have demonstrated knowledge of, and the ability to assist in instructing reading readiness, writing readiness and mathematics readiness, as appropriate.

 

Title I paraprofessionals hired prior to January 8, 2002, must meet the above qualifications by January 8, 2006. Exceptions to these qualifications would apply to those Title I paraprofessionals who primarily serve as translators or whose duties consist solely of conducting parental involvement activities.

 

Title I Building Level Responsibilities

 

Each Title I building administrator will invite all parents to attend their school's program planning meetings, school review and improvement meetings.

 

Title I teachers will provide parents with quarterly written reports on the progress of their children, so that parents can know the extent to which they are learning. Teachers will be available for individual conferences at the regularly scheduled District Parent/Teacher Conference dates and at other times by appointment through each building office. Meeting times will take into account the need to accommodate a variety of parent work schedules.

 

Through these reports and conferences, Title I teachers will provide parents with the results of evaluations of student progress. These evaluations will include, but will not be limited to, test results, measurements of homework turned in, homework completed, student attitudes and student behavior.

 

Each Title I school will:

1.               Design and sponsor activities to address the needs of children which are unmet due to the absence of one parent.

2.               Design types of parent involvement that do not involve being at school, such as helping teachers by assembling materials at home for use in classroom activities.

3.               Offer opportunities and materials for parents to participate in classroom activities.

 

Parent Notification of Teacher Qualifications

 

At the beginning of each school year, the District will notify the parents of each student attending any school receiving Title I funds that they may request information regarding the professional qualifications of the student's classroom teachers, including, at a minimum, the following:

1.               Whether the teacher has met state qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction;

2.               Whether the teacher is teaching under emergency or other provisional status through which state qualification or licensing criteria have been waived;

3.               Whether the child is provided services by paraprofessionals and, if so, their qualifications; and

4.               What baccalaureate degree major and any other graduate certification or degree is held by the teacher, and the field of discipline of the certification or degree.

 

In addition to the information that parents may request, the District will provide to each individual parent:

 

1.               Information on achievement level of the parent's child in each of the state academic assessments as required under this part; and

2.               Timely notice that the parent's child has been assigned, or has been taught for four or more consecutive weeks by, a teacher who is not highly qualified.

Requests by parents for this information must be provided in a timely manner.

 

Title I Grievance Procedure

 

This grievance procedure applies to all complaints regarding District operations under all programs authorized under the Federal No Child Left Behind Act (NCLB) including Title I, Title II, Title III, Title IV (Part A), Title V, Title VI, Title VII and Title IX (Part C).

 

A formal complaint may be filed by parents, member of the public, teachers, or other District employees.  Complaints must be in writing; must be signed by the complainant; and must include facts, including documentary evidence that supports the complaint and the specific requirement,  statute, or regulation alleged to have been violated.

 

All complaints must be filed with the Superintendent or Superintendents designee and will be addressed in a prompt and courteous manner.

  1.  The District will notify the Commission of Elementary and Secondary Education (DESE) within fifteen (15) days of receipt of the complaint.
  2. The District will investigate and process the complaint within thirty (30) days of receipt of the complaint.
  3. The complaint findings and resolutions will be disseminated to all parties and to the Board of Education.
  4. If dissatisfied with the Districts determination, complainant may appeal to DESE within fifteen (15) days of receipt of the Districts determination.

 

 

May, 2013

 

 

 


GENERAL ADMINISTRATION                                                                Regulation 1720

 

Administrative Organization and Roles

 

Superintendent of Schools

 

 

1.         Attend and participate in all meetings of the Board, except when his/her own employment          status is being considered.

 

2.         Formulate and present for Board action policies, plans, programs and proposals for

curriculum revision with full information which will assist the Board in making fully

informed decisions. Short and long term educational goals shall be presented along with

regular population studies.

 

3.         Enforce all provisions of applicable municipal, state and federal laws, policies and

regulations of the Board of Education, make recommendations for any changes of policy

or regulation which may be needed.

 

4.         Make recommendations for the employment, promotion, assignment, transfer, or

dismissal, of any school employee in accordance with school policy.

 

5.         Prepare, or direct the preparation of, the annual School District budget for the Board's

            consideration and action.

 

6.         Administer the budget as approved by the Board and interpret it to the community.

 

7.         Conduct a program of public relations which will keep the community fully informed of

            the activities, successes and needs of the School District. The Superintendent shall

maintain a cooperative working relationship between the School District and the

community by regularly attending community and school activities.

 

8.           Initiate citizen committees which includes professional consultants to act in an                advisory capacity in areas such as curriculum, government programs, school projects,    research, school finance and evaluations subject to the Board's approval.

 

9.         Respond to situations requiring discretion because they are not covered by Board existing

            policies, reporting the action to the Board as soon as possible thereafter.

 

10.       Assist the Board in fulfilling its legislative function for the schools in an efficient and just         manner.

 

11.       Assume direct operational responsibility for all duties and responsibilities not specifically         assigned to an assistant Superintendent, director, or others.

 

 


                                                                                                                        Regulation 1720

                                                                                                                        Page 2

 

 

12.       Maintain accurate up‑to‑date records and reports as required by law, the Missouri           Department of Elementary and Secondary Education, and/or the Board.

 

13.       Provide an orientation program for new Board members and inform Board members of   conferences, workshops and other meetings that will assist them in their duties and            responsibilities.

 

14.       Provide an agenda to Board members prior to all regular Board meetings, with appropriate         background information.

 

15.       Provide leadership for all School District personnel which encourages team effort to

            provide quality education and services.

 

16.       Supervise and evaluate central office administrative personnel and all principals, making

            annual recommendations to the Board for administrative employment and compensation.

 

17.       Resolve student disciplinary problems resulting from principals’ referrals.

 

18.       Serve as spokesperson for the Board team in discussions with the representative teacher             organization.

 

19.       Perform other duties as may be assigned by the Board of Education or as may be required

            to implement the policies and regulations of the Board of Education.