SUPPORT SERVICES Policy
5110 (Regulation 5110)
Buildings and Grounds Management
Buildings and Grounds Maintenance and Inspection
The Board recognizes
the tremendous investment in the District's facilities, buildings, grounds and
equipment. It is acknowledged that normal deterioration from natural elements
and ordinary use will occur. However, with proper care and attention the rate
of deterioration can be reduced and repair and replacement costs held within
reasonable limits. Therefore, the Board believes that a proper program of
preventive maintenance is a requirement for efficient and economic building
operation.
The District shall
survey and assess the exposure of friable asbestos in all buildings. A written
report shall be filed with appropriate state agencies, and will be available
for public review in the Superintendent's office. The report shall be filed as
required by law. The District shall take all steps necessary to comply with the
Asbestos Hazard Emergency Response Act, as described in regulations of the
Environmental Protection Agency.
SUPPORT SERVICES Policy
5120
Building and Grounds Management
Maintenance of Facilities
A maintenance department shall be provided
to perform general building maintenance tasks and a custodial department shall
be provided to perform routine cleaning tasks.
The maintenance and custodial personnel shall be under the supervision
of a maintenance/custodial supervisor; however, supervision shall also be provided
by the building principal.
Capital
outlay work for new and existing buildings shall normally be done through a
general contractor. District employees
may be used when the use of a general contractor is not feasible.
SUPPORT SERVICES Policy
5130 (Regulation 5130)
Building and Grounds Management
Energy Conservation Measures
In the interest of sound control of
District financial resources and in general ecological management, the Board of
Education directs that the Administration develop procedures for utilities use
that will best meet the need of conservative utilization of these resources.
SUPPORT
SERVICES Policy
5210 (Regulation 5210)
Safety, Security and Communications
Hazardous Materials
The
District will develop and implement written procedures for the purchase, use,
storage and disposal of substances designated as hazardous by local, state and
federal authorities.
SUPPORT SERVICES Policy
5211
Safety, Security and Communications
Eye Protection
All students,
teachers and visitors are required to wear industrial quality eye protective
devices when participating in or observing the following activities in any class:
1. Exposure to molten materials.
2.
Milling, sawing, turning, shaping, cutting, grinding or
stamping of any solid materials.
3.
Heat
treatment, tempering or kiln firing of any materials.
4.
Gas, electric arc or other forms of welding.
5.
Repair or servicing of any vehicle.
6. Exposure to/or laboratory use of
caustic or explosive materials, hot liquids or solids,
injurious radiation, or other similar hazards.
Eye protective
devices designed to provide protection for the hazards involved and to meet
standards specified by state law will be provided by the School District. These
devices may be issued to the students or provided at work stations for
individual activities. If the devices are issued to the students, principals
are authorized to charge students for loss, damage or failure to return any
device issued.
SUPPORT SERVICES Policy
5220
Safety, Security and Communications
School Bus Safety
Safe transportation
of students shall be the paramount obligation of the transportation staff. All
procedures and rules developed by the administration shall be governed by this
requirement. State and local laws pertaining to the operation of buses and
vehicles used to transport students will be observed by drivers, students and
staff.
The Administration
will develop regulations for students to be included in Policy and Regulation
2610 – Behavioral Expectations. These rules and regulations will be published
annually in student handbooks to be distributed to students and
parents/guardians. Students will receive instruction for the safe loading,
riding, unloading and emergency evacuation procedures.
District
officials will file criminal charges of trespass against any person who
unlawfully enters a District school bus where entry is not approved by Board
policy or where the individual does not have written approval of the Board of
Education.
SUPPORT SERVICES Policy
5230 (Regulation 5230)
Safety, Security and
Communications
Accident Reporting
In order that proper measures may be taken to avoid recurrence of accidents,
written reports will be prepared on all accidents occurring on school premises
or at a school‑sponsored activity.
SUPPORT SERVICES Policy
5240 (Regulation 5240)
Safety, Security and
Communications
Weather,
Earthquake and Fire Emergencies
At
the direction of the Superintendent of Schools, the principal will determine
areas in each building which are best suited for the protection of students
during civil defense emergencies, including adverse weather conditions. School will not be dismissed in the case of a
civil defense alert or tornado warning.
It
shall also be the duty of the Superintendent of Schools to provide for fire
inspections on an announced and unannounced basis in each building. The Superintendent is responsible for
remedying unsafe conditions reported by local fire marshals acting in their
official capacities.
The
principal will assume responsibility for preparing a fire drill and emergency
exit plan for each building. The plan
will permit students to leave the building safely and quickly.
The District may adopt emergency plans for the use of the
District’s resources during natural disasters or other community
emergencies. These resources may include
food assistance through the use of federal commodity foods, and the use of
school buildings and buses.
Nov 04
SUPPORT SERVICES Policy
5241
Safety, Security and
Communications
Emergency School
Closings
The
Superintendent may order the delay of opening, early dismissal or the closing
of schools due to inclement weather, hazardous road conditions or specific
emergency situations which would make the operation of school impractical or
hazardous to pupils. Notification of
such actions will be given over local radio and television stations. Unless
individually approved by the Superintendent, after-school activities will be
canceled on the day which school is closed or dismissed early due to weather or
other emergency conditions.
Instructional time
lost due to weather and other emergency conditions will be made up as required
by the State and as approved by the Board of Education.
SUPPORT SERVICES Policy
5250
Safety, Security and Communications
Use of Tobacco Products
The Board of
Education recognizes that the use of tobacco products represents a health and
safety hazard. Similarly, the use of substances appearing to be tobacco
products, including, but not limited to, e-cigarettes, creates an environment
where tobacco products are endorsed. Therefore,
the use of tobacco products and substances appearing to be tobacco products
shall be prohibited in all District buildings, grounds and vehicles. This
Policy applies to all employees, students and patrons attending
school-sponsored activities and meetings.
July 2014
SUPPORT SERVICES Policy 5260 (Form 5260)
The
Board of Education directs the Superintendent to ensure that the administration
and management of all District operations be in compliance with local laws and
regulations pertaining to student and staff safety and state and federal laws
and standards regarding occupational safety and health. At various times
District supervisors will issue specific safety standards and will provide
ongoing directives, oral and written, to maximize employee and student safety.
Failure to comply with such safety directives will be considered serious
misconduct and will result in disciplinary action up to and including
dismissal.
Safety
Requirements
In
order to promote safety and to reduce the occurrence of injuries to the
employee; to the employee's colleagues, students and visitors to our schools,
the following requirements are mandated by the Board. These requirements are
not intended to be exclusive, but to be illustrative for measures required to
promote safety. Moreover, these requirements are in addition to all relevant
requirements of federal and state law, as well as, Board policy. Employees will
be required to review, sign and return this policy on an annual basis. These
requirements are:
1. All accidents are to be reported, in writing, to your supervisor on the date they occur.
2. All unsafe conditions are to be reported to your supervisor immediately.
3. No running or horseplay is permitted.
4. The use of alcohol or non-prescribed drugs during work hours is strictly prohibited. The use of prescribed drugs is permitted subject to the limitations imposed by the prescribing physician.
5. Standing on chairs, desks, boxes, or any object other than a ladder or step stool is prohibited.
6. When using chemicals, all appropriate safety equipment must be used. If the appropriate safety equipment is not available, the absence of same should be reported to your supervisor immediately.
7. If your duties require you to drive, the use of a seatbelt is mandatory. The use of a cell phone for phone calls or texting is prohibited in a moving vehicle.
8. The use of employer provided safety devices is mandatory.
SUPPORT SERVICES Policy
5270
Safety, Security and
Communications
Security of
Buildings and Grounds
The
administration will develop procedures to ensure that school facilities are
safeguarded against criminal acts and negligent use. All District employees are responsible for
the care and proper use of School District property. Maintenance personnel are responsible for the
care, repair and annual maintenance of District equipment and facilities. After school access to District facilities is
limited to authorized individuals and groups.
SUPPORT SERVICES Policy
5280
Safety, Security and
Communications
Vandalism and Theft
The
administration will take appropriate actions to punish individuals determined
to have vandalized District property.
Such actions include, but are not limited to school disciplinary action,
restitution and criminal and civil charges.
Incident reports are to be sent to the Superintendent/designee and the
Custodial/Maintenance Manager by the building administrator no later than the
day following an incident. A telephone call to the Superintendent is to be made
on the day of discovery as soon as practical.
SUPPORT SERVICES Policy
5310
Purchasing and
Supply Management
Purchasing Furniture
and Equipment
The Superintendent/designee shall develop a standardized furniture and
equipment list for each type of facility in the School District. Furniture or
equipment needed in addition to the standardized list requires specific
approval of the Superintendent/designee prior to bidding or purchase.
Furniture and equipment shall be purchased in accordance with the
policies governing bidding requirements and purchasing procedures of the Board
of Education.
The Board may purchase apparatus, equipment and furnishings for its
schools and operations by entering into lease/purchase agreements with vendors.
Any agreement which may result in District ownership of the leased object must
contain a provision which allows the District an option to terminate the
agreement on at least an annual basis without penalty. All expenditures related to lease/purchase
agreements shall be considered expenditures for capital outlay and shall be
paid pursuant to the provisions of section 165.011, RSMo., Budget and Current
Financing.
SUPPORT SERVICES Policy
5320
Purchasing and
Supply Management
Preference for
Missouri Products
Preference will be given to making District purchases to all
commodities manufactured, mined, produced, or grown within the state and to all
firms, corporations, or individuals doing business as Missouri firms,
corporations, or individuals when quality and price are approximately the same.
The Board shall require a physical count
of all stock supply and equipment items at least once each year. This inventory
total shall be recorded on the District's accounts.
This is done to provide:
1.
Complete local property information for
ready reference.
2.
Information for insurance purposes.
3.
Audit needs to determine capital worth.
4.
Accountability of the physical property of
the District.
The building principal is responsible for
the inventory. The person responsible
for the room and its contents should take the inventory.
"Physical
Property" for inventory purposes is defined as that property other than
the building and built-in facilities such as bookcases, wall lockers and
toilets. "Physical Property" includes such items as desks, chairs,
typewriters, computers, audio-visual equipment, shop, home economics and
physical education equipment even though attached to the building (i.e., stage
curtains, auditorium seating, clocks and public address systems).
"Physical Property" meets all the following criteria:
1.
Retains its original shape and appearance
with use.
2.
Is nonexpendable (more feasible to repair
than replace).
3.
Represents an investment of money which
makes it advisable to capitalize the item.
4.
Does not lose its identity through
incorporation into a different or more complex unit.
1.
Consumable
2.
Loses its original shape or appearance
3.
Expendable (more feasible to replace than
repair)
4.
Inexpensive item with value less than
$250.00.
Equipment Inventory
Inventory documentation includes:
1.
Description
2.
Serial/ID number
3.
Finding source
4.
Federal Award Identification Number (FAIN)
where applicable
5.
Title holder, if applicable
6.
Acquisition date
7.
Cost
8.
Percentage of Federal participation, if
any
9.
Location
10.
Use and Condition
11.
Disposition, if applicable
SUPPORT SERVICES Policy
5420
Inventory Management
Maintenance and
Control of Instructional Materials
All School District instructional materials and equipment, including
media materials and equipment, will be classified and catalogued. All textbooks
purchased by the District are school property and will bear identification of
School District ownership. Obsolete materials and worn out equipment will be
replaced on a regular basis.
Textbooks will be made available to all students in sufficient quantity
and at appropriate levels, enabling teachers to meet both the planned
curriculum sequence and the special instructional needs of the students.
Principals are responsible for textbooks assigned to teachers, and for
instituting an inventory of all books at the end of the school year. Each
teacher shall keep an accurate record of books issued to students. Students
will be held responsible for the proper care of all schoolbooks, supplies,
apparatus and furniture supplied to them by the Board of Education. Any student
who defaces or damages school property shall be required to pay for all
damages. Any student who loses school property shall be required to pay for its
replacement.
SUPPORT SERVICES Policy
5440
Inventory Management
Equipment on Loan
School District equipment is not to be lent to individuals or groups
outside the schools. Deviation from this policy requires permission from the
Superintendent/designee.
SUPPORT SERVICES
Policy 5510
Food Service Program
Food Service
Management
The Superintendent/designee will develop
and implement procedures for operating a food services program. In addition,
the Superintendent/designee will monitor the quality and efficiency of the
District’s food service program.
The District’s food service program will
comply with all state and federal regulations for food quality and financial
reimbursement.
The
Board may elect to contract with a food service management company to manage
the District’s food service program.
The
duration of contracts with food service management companies will be limited to
one (1) year with no more than four (4) annual renewals.
SUPPORT SERVICES Policy
5520
Food Service Program
Uniform Policy for
Free and Reduced‑Price Meals
The District will participate in the
national school lunch program. Eligible
students will be identified for participation in the free and reduced-price
lunch program based upon federal and state guidelines.
Information
concerning the eligibility standards will be distributed annually within the
District. The identification of student
participants in the program will be confidential with such information
disclosed to staff members on a strict need-to-know basis.
SUPPORT SERVICES
Policy 5530
Food Service Program
Competitive Food
Sales
In order to comply
with requirements of Part 210, National School Lunch Program, and Part 220,
School Breakfast Program as amended, respecting the sale of food in competition
with meals served under the National School Lunch Program and the School
Breakfast Program, the sale of categories of foods of minimal nutritional value
during the meal periods in the cafeteria is prohibited. The restricted
categories of foods are identified as soda water (carbonated beverages), water
ices, chewing gum and certain candies (hard candies, jellies and gums,
marshmallow candies, fondants, licorice, spun candies and candy-coated
popcorn).
SUPPORT
SERVICES Policy
5540
Food Service
Program
Food Safety
The
purpose of the District's food safety program is to ensure the delivery of safe
foods to children in the school meals program by controlling hazards that may
occur or be introduced into foods anywhere along the flow of food from
receiving to service.
Serving
safe food is a critical responsibility for school food service and is a key
aspect of a healthy school environment. Keeping foods safe is a vital part of
healthy eating. When properly implemented, the District's food safety program
will help ensure the safety of school meals served to District students.
In
order to carry out these goals and comply with federal law, the District's Food
Safety Program will include written plans for each school and will be
consistent with Hazard Analysis and Critical Control Point (HACCP) principles.
The
District's Food Safety Program will focus on three (3) key points.
1. Food preparation areas will be maintained in a clean and sanitary manner. This includes ensuring that workers hands, utensils, and food contact areas are clean and sanitary so as to avoid cross contamination.
May 2006
SUPPORT
SERVICES Policy
5550*
Food Service
Program
Meal Charges
Purpose
The purpose of this policy is to maintain
consistent meal account procedures throughout the District. Unpaid charges
place a financial strain on District finances.
The Food Service Department is responsible for maintaining food charge
records and for notifying the District’s accounting department of outstanding
balances.
Administration
1. Student Groups:
§ Elementary students will be allowed to charge a maximum of hundred ($100.00) dollars.
a) These meals will include only the menu items of the reimbursable meal.
b) After the balance exceeds ten ($100.00) dollars, the student may be given a designated menu alternate.
§ Middle School students will be allowed to charge a maximum of hundred ($100.00) dollars. After this maximum has been met, no additional charges will be accepted.
o High School students will be allowed to charge one hundred ($100.00) dollars. After this maximum has been met, no additional charges will be accepted.
2. No charges will be allowed for ala carte foods and beverages.
3. Parents/guardians of students with negative balances will be contacted electronically, by correspondence, by phone call by the District Accounting Office, or by the Food Service Department.
4. On May 15 annually all charging will be cut off.
§ Parents/guardians will be sent a written request for “payment in full.”
§ All charges not paid before the end of the school year will be carried forward into the next school year.
§ Graduating seniors must pay all charges in full. Failure to do so may result in the delinquent student being denied participation in graduation ceremonies.
5. If a financial hardship is suspected, families will be encouraged to apply for free/reduced meals at any time during the school year.
6. Each building principal will send a letter to all parents on or before the first day of school notifying them of the requirements of this policy. This policy will also be published on the District’s website.
Discrimination Clause
In accordance with Federal civil rights law and U.S. Department of
Agriculture (USDA) civil rights regulations and policies, the USDA, its
Agencies, offices, and employees, and institutions participating in or
administering USDA programs are prohibited from discriminating based on race,
color, national origin, sex, disability, age, or reprisal or retaliation for
prior civil rights activity in any program or activity conducted or funded by
USDA. Persons with
disabilities who require alternative means of communication for program
information (e.g. Braille, large print, audiotape, American Sign Language,
etc.), should contact the Agency (State or local) where they applied for
benefits. Individuals who are deaf, hard of hearing or have speech
disabilities may contact USDA through the Federal Relay Service at (800)
877-8339. Additionally, program information may be made available in languages
other than English.
To file a program
complaint of discrimination, complete the USDA Program Discrimination Complaint
Form, (AD-3027) found online at http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter
addressed to USDA and provide in the letter all of the information requested in
the form. To request a copy of the complaint form, call (866) 632-9992. Submit
your completed form or letter to USDA by:
(1)
mail:
U.S. Department of Agriculture
Office
of the Assistant Secretary for Civil Rights
1400
Independence Avenue, SW
Washington,
D.C. 20250-9410;
(2) fax: (202) 690-7442; or
(3)
email: program.intake@usda.gov.
This institution is an equal opportunity provider.
The safety and welfare of District
students is of paramount importance to the Board of Education. Accordingly, no person will operate any school
bus owned by or under contract with the District unless the driver has
qualified for a school bus endorsement and has complied with the relevant rules
and regulations of the Department of Revenue and all final rules issued by the
Secretary of the United States Department of Transportation. A driver may also qualify if they possess a
valid school bus endorsement on a valid commercial driver’s license.
School bus endorsements are issued to
applicants who meet the following qualifications:
§ Has a valid state license;
§ Is at least 21 years of age;
§ Has passed an operator’s
examination prescribed by the Department of Revenue. Such Examination to include the commercial
driver’s license skills test (CDL); and
§ Has obtained a satisfactory health
certificate which will be valid for two (2) school years.
As
deemed necessary by the District, individual drivers may be required to provide
evidence of continued good health.
Operators
who are 70 years of age or older will be required to annually pass the
commercial driver’s license skills test.
Such annual examination does not include the pre-trip inspection portion
of the CDL.
The
Board of Education, in accordance with state law, shall provide free
transportation for eligible students attending the District schools. The
Superintendent shall ensure that the transportation services of the District
meet all of the guidelines established by the Missouri Department of Elementary
and Secondary Education, i.e., Missouri Pupil Transportation Administrative
Handbook, Missouri Minimum Standards for School Buses, Missouri Certified Bus
Driver Instructor's Manual, and Missouri School Bus Driver Manual, as well as
the policies that pertain directly to the qualifications of bus operators and
operational procedures adopted by the Board of Education.
According
to regulations of the Department of Elementary and Secondary Education, bus
transportation will be provided to and from District schools for all students
who reside three and one-half (3.5) miles or more from the school located in
their attendance areas. State regulations provide for reimbursement to
districts providing transportation for those students living more than one
(1.0) mile from their attendance area school.
The District may transport students who reside less than one (1.0) mile
from school when students are required to cross a state highway or county
arterial without access to sidewalks, traffic signals, or a crossing guard and
no existing bus stop is changed to avoid administrative penalty. In such instance the District will request a
waiver of the administrative penalty.
The Superintendent is directed to prepare annually a plan for student
transportation services for the upcoming school year which addresses student
transportation needs within the limitations of District finances, including
state aid for transportation services. The plan will address mileage distance
from school and grade level requirements for receiving transportation to be
provided by the District. This plan shall be presented for School Board
approval no later than the regular August Board meeting of each school year. In
cases when the transportation plan remains the same as the prior school year,
the plan may be submitted to the School Board as an information rather than an
action item.
Qualified
individuals under Section 504 or the IDEA will be provided bus transportation
by the District between home and the special education program. Transportation
for a student with disabilities under the IDEA or Section 504 will be provided
between schools if the student’s IEP team or Section 504 team determines that
such transportation is necessary as a related service due to the student's
disability. Eligibility for transportation as a related service must be stated
in the student's IEP or Section 504 Plan. If a disabled student’s IEP team or
Section 504 Team determines that certain accommodations, modifications or
supports are necessary to appropriately transport the student, the District
shall provide such accommodations, modifications or supports as indicated in
the student’s IEP or Section 504 plan.
Students
are expected to comply with behavioral expectations as stated in Policy 2652 -
Student Conduct on Buses, while they are passengers in District vehicles. March 2010
SUPPORT SERVICES Policy
5630
Transportation
Bus Routes and
Schedules
The
administration will prepare and monitor District bus routes and schedules. The Board will initially approve all bus
routes no later than October 31 of each school year; the final bus routes must
be approved by June 30 of each school year.
Buses will be routed with student safety, efficiency and economy as the
controlling factors.
SUPPORT SERVICES Policy
5640
Transportation
All District vehicles that are used to
transport students will be inspected annually by the Missouri State Highway
Patrol after February 1 of each school year.
State bus inspections conducted by
District employees shall not be made more than sixty (60) days prior to
operating the vehicles during the school year.
Bus drivers and bus maintenance employees have the responsibility to
inspect, report and remedy any condition of District buses which poses an
unreasonable risk of harm to students and staff.
Newly purchased, newly leased, newly
placed into service, newly contracted vehicles or vehicles replaced under
contracted services with a rated capacity to carry more than ten (10)
passengers including the driver, and used to transport students, shall meet
state and federal specifications and safety standards applicable to school
buses. Nov. 04
SUPPORT SERVICES Policy
5650
Transportation
Transportation Records
and Reports
The
Superintendent will develop and maintain procedures for monitoring and
reporting student transportation infractions.
Records
of student ridership will be taken and reported for each route on the second
Wednesday of October and February, as per Department of Elementary and
Secondary Education (DESE) regulations.
SUPPORT SERVICES Policy
5660 (Regulation 5660)
Transportation
Field Trips
The use of bus transportation services for field trips may be
authorized from Board of Education appropriated funds budgeted for field trips
if approved by the Superintendent/designee.
Transportation services may be provided for school‑related
activities provided the sponsoring organization pays the cost. The
Superintendent/designee will approve such requests based upon the availability
of buses and drivers.
SUPPORT SERVICES Policy
5661 (Regulation 5661)
Transportation
Field Trip
Transportation in Private Vehicles/Common Carriers
Authorized vehicles
other than approved school buses may be used for transportation of
students. The number of students
transported shall be limited to the number of seat belts available in the
authorized vehicle. The School Board
shall adopt regulations for transportation in other than approved school buses
and standards for use of authorized common carriers.
SUPPORT SERVICES Policy
5670
Transportation
Use of School
Buses
School
buses will be used only for the transportation of students to and from school
or for District educational purposes.
District
buses used to transport children to Head Start programs will display signs
indicating that the bus is a Head Start bus.
The
District is committed to protecting the privacy of its students and staff. In order to meet that commitment, this policy
outlines how operational and instructional activity will be carried out to
ensure that District data is accurate, accessible and protected.