SUPPORT SERVICES                                                                                Policy 5110

                                                                                                                        (Regulation 5110)

Buildings and Grounds Management

 

Buildings and Grounds Maintenance and Inspection

 

 

The Board recognizes the tremendous investment in the District's facilities, buildings, grounds and equipment. It is acknowledged that normal deterioration from natural elements and ordinary use will occur. However, with proper care and attention the rate of deterioration can be reduced and repair and replacement costs held within reasonable limits. Therefore, the Board believes that a proper program of preventive maintenance is a requirement for efficient and economic building operation.

 

The District shall survey and assess the exposure of friable asbestos in all buildings. A written report shall be filed with appropriate state agencies, and will be available for public review in the Superintendent's office. The report shall be filed as required by law. The District shall take all steps necessary to comply with the Asbestos Hazard Emergency Response Act, as described in regulations of the Environmental Protection Agency.


SUPPORT SERVICES                                                                                Policy 5120

 

Building and Grounds Management

 

Maintenance of Facilities

 

 

A maintenance department shall be provided to perform general building maintenance tasks and a custodial department shall be provided to perform routine cleaning tasks.  The maintenance and custodial personnel shall be under the supervision of a maintenance/custodial supervisor; however, supervision shall also be provided by the building principal.

 

Capital outlay work for new and existing buildings shall normally be done through a general contractor.  District employees may be used when the use of a general contractor is not feasible.

 

 

 

 


SUPPORT SERVICES                                                                                Policy 5130

                                                                                                                        (Regulation 5130)

Building and Grounds Management

 

Energy Conservation Measures

 

 

In the interest of sound control of District financial resources and in general ecological management, the Board of Education directs that the Administration develop procedures for utilities use that will best meet the need of conservative utilization of these resources.
SUPPORT SERVICES
                                                                               Policy 5140

                                                                                                                       

Building and Grounds Management

 

Capital Outlay and Minor Improvements

 

 

Capital outlay work, including minor improvements to buildings and grounds, is the responsibility of the Maintenance Department. In‑house maintenance crews should concentrate on the maintenance program rather than capital outlay work except in those instances where private contracts are not feasible.
SUPPORT SERVICES
                                                                               Policy 5210

                                                                                                                        (Regulation 5210)

Safety, Security and Communications

 

Hazardous Materials

 

 

The District will develop and implement written procedures for the purchase, use, storage and disposal of substances designated as hazardous by local, state and federal authorities.

 

 

 

 


SUPPORT SERVICES                                                                                Policy 5211

 

Safety, Security and Communications

 

Eye Protection

 

 

All students, teachers and visitors are required to wear industrial quality eye protective devices when participating in or observing the following activities in any class:

 

1.         Exposure to molten materials.

 

2.                 Milling, sawing, turning, shaping, cutting, grinding or stamping of any solid materials.      

 

3.           Heat treatment, tempering or kiln firing of any materials.

 

4.                 Gas, electric arc or other forms of welding.

 

5.                 Repair or servicing of any vehicle.

 

6.         Exposure to/or laboratory use of caustic or explosive materials, hot liquids or solids,

injurious radiation, or other similar hazards.

 

Eye protective devices designed to provide protection for the hazards involved and to meet standards specified by state law will be provided by the School District. These devices may be issued to the students or provided at work stations for individual activities. If the devices are issued to the students, principals are authorized to charge students for loss, damage or failure to return any device issued.
SUPPORT SERVICES
                                                                               Policy 5220

                                                                                                                       

Safety, Security and Communications

 

School Bus Safety

 

 

Safe transportation of students shall be the paramount obligation of the transportation staff. All procedures and rules developed by the administration shall be governed by this requirement. State and local laws pertaining to the operation of buses and vehicles used to transport students will be observed by drivers, students and staff.

 

The Administration will develop regulations for students to be included in Policy and Regulation 2610 – Behavioral Expectations. These rules and regulations will be published annually in student handbooks to be distributed to students and parents/guardians. Students will receive instruction for the safe loading, riding, unloading and emergency evacuation procedures.

 

District officials will file criminal charges of trespass against any person who unlawfully enters a District school bus where entry is not approved by Board policy or where the individual does not have written approval of the Board of Education.
SUPPORT SERVICES
                                                                               Policy 5230

            (Regulation 5230)

Safety, Security and Communications

 

Accident Reporting

 

 

In order that proper measures may be taken to avoid recurrence of accidents, written reports will be prepared on all accidents occurring on school premises or at a school‑sponsored activity.

 

 

 

 

 


SUPPORT SERVICES                                                                                Policy 5240

                                                                                                                        (Regulation 5240)

Safety, Security and Communications

 

Weather, Earthquake and Fire Emergencies

 

 

At the direction of the Superintendent of Schools, the principal will determine areas in each building which are best suited for the protection of students during civil defense emergencies, including adverse weather conditions.  School will not be dismissed in the case of a civil defense alert or tornado warning.

 

It shall also be the duty of the Superintendent of Schools to provide for fire inspections on an announced and unannounced basis in each building.  The Superintendent is responsible for remedying unsafe conditions reported by local fire marshals acting in their official capacities.

 

The principal will assume responsibility for preparing a fire drill and emergency exit plan for each building.  The plan will permit students to leave the building safely and quickly. 

 

The District may adopt emergency plans for the use of the Districts resources during natural disasters or other community emergencies.  These resources may include food assistance through the use of federal commodity foods, and the use of school buildings and buses.

 

 

 

Nov 04

SUPPORT SERVICES                                                                                Policy 5241

 

Safety, Security and Communications

 

Emergency School Closings

 

 

The Superintendent may order the delay of opening, early dismissal or the closing of schools due to inclement weather, hazardous road conditions or specific emergency situations which would make the operation of school impractical or hazardous to pupils.  Notification of such actions will be given over local radio and television stations. Unless individually approved by the Superintendent, after-school activities will be canceled on the day which school is closed or dismissed early due to weather or other emergency conditions.

 

Instructional time lost due to weather and other emergency conditions will be made up as required by the State and as approved by the Board of Education.
SUPPORT SERVICES                                                                                Policy 5250

 

Safety, Security and Communications

 

Use of Tobacco Products

 

The Board of Education recognizes that the use of tobacco products represents a health and safety hazard. Similarly, the use of substances appearing to be tobacco products, including, but not limited to, e-cigarettes, creates an environment where tobacco products are endorsed.  Therefore, the use of tobacco products and substances appearing to be tobacco products shall be prohibited in all District buildings, grounds and vehicles. This Policy applies to all employees, students and patrons attending school-sponsored activities and meetings.

July 2014

 

 


SUPPORT SERVICES                                                                                  Policy 5260

                                                                                                                        (Form 5260)

Safety, Security and Communications

 

Safety Standards

The Board of Education directs the Superintendent to ensure that the administration and management of all District operations be in compliance with local laws and regulations pertaining to student and staff safety and state and federal laws and standards regarding occupational safety and health.  At various times District supervisors will issue specific safety standards and will provide ongoing directives, oral and written, to maximize employee and student safety.  Failure to comply with such safety directives will be considered serious misconduct and will result in disciplinary action up to and including dismissal.

 

Safety Requirements

In order to promote safety and to reduce the occurrence of injuries to the employee; to the employees colleagues, students and visitors to our schools, the following requirements are mandated by the Board.  These requirements are not intended to be exclusive, but to be illustrative for measures required to promote safety.  Moreover, these requirements are in addition to all relevant requirements of federal and state law, as well as, Board policy.  Employees will be required to review, sign and return this policy on an annual basis.  These requirements are:

 

1.      All accidents are to be reported, in writing, to your supervisor on the date they occur.

 

2.      All unsafe conditions are to be reported to your supervisor immediately.

 

3.      No running or horseplay is permitted.

 

4.      The use of alcohol or non-prescribed drugs during work hours is strictly prohibited. The use of prescribed drugs is permitted subject to the limitations imposed by the prescribing physician.

 

5.      Standing on chairs, desks, boxes, or any object other than a ladder or step stool is prohibited.

 

6.      When using chemicals, all appropriate safety equipment must be used.  If the appropriate safety equipment is not available, the absence of same should be reported to your supervisor immediately.

 

7.      If your duties require you to drive, the use of a seatbelt is mandatory.  The use of a cell phone for phone calls or texting is prohibited in a moving vehicle.

 

8.      The use of employer provided safety devices is mandatory.

May, 2013

 

Jan 06

SUPPORT SERVICES                                                                                Policy 5270

 

Safety, Security and Communications

 

Security of Buildings and Grounds

 

 

The administration will develop procedures to ensure that school facilities are safeguarded against criminal acts and negligent use.  All District employees are responsible for the care and proper use of School District property.  Maintenance personnel are responsible for the care, repair and annual maintenance of District equipment and facilities.  After school access to District facilities is limited to authorized individuals and groups.
SUPPORT SERVICES
                                                                               Policy 5280

                                                                                                                       

Safety, Security and Communications

 

Vandalism and Theft

 

 

The administration will take appropriate actions to punish individuals determined to have vandalized District property.  Such actions include, but are not limited to school disciplinary action, restitution and criminal and civil charges.

 

Incident reports are to be sent to the Superintendent/designee and the Custodial/Maintenance Manager by the building administrator no later than the day following an incident. A telephone call to the Superintendent is to be made on the day of discovery as soon as practical.
SUPPORT SERVICES
                                                                               Policy 5310

 

Purchasing and Supply Management

 

Purchasing Furniture and Equipment

 

 

The Superintendent/designee shall develop a standardized furniture and equipment list for each type of facility in the School District. Furniture or equipment needed in addition to the standardized list requires specific approval of the Superintendent/designee prior to bidding or purchase.

 

Furniture and equipment shall be purchased in accordance with the policies governing bidding requirements and purchasing procedures of the Board of Education.

 

The Board may purchase apparatus, equipment and furnishings for its schools and operations by entering into lease/purchase agreements with vendors. Any agreement which may result in District ownership of the leased object must contain a provision which allows the District an option to terminate the agreement on at least an annual basis without penalty.  All expenditures related to lease/purchase agreements shall be considered expenditures for capital outlay and shall be paid pursuant to the provisions of section 165.011, RSMo., Budget and Current Financing.

 


SUPPORT SERVICES                                                                                Policy 5320

 

Purchasing and Supply Management

 

Preference for Missouri Products

 

 

Preference will be given to making District purchases to all commodities manufactured, mined, produced, or grown within the state and to all firms, corporations, or individuals doing business as Missouri firms, corporations, or individuals when quality and price are approximately the same.


SUPPORT SERVICES                                                                                Policy 5410

 

Inventory Management

 

Inventory Requirements

 

 

Annual Inventory

 

The Board shall require a physical count of all stock supply and equipment items at least once each year. This inventory total shall be recorded on the District's accounts.

 

This is done to provide:

 

1.         Complete local property information for ready reference.

 

2.         Information for insurance purposes.

 

3.         Audit needs to determine capital worth.

 

4.         Accountability of the physical property of the District.

 

The building principal is responsible for the inventory.  The person responsible for the room and its contents should take the inventory.

 

"Physical Property" for inventory purposes is defined as that property other than the building and built‑in facilities such as bookcases, wall lockers and toilets. "Physical Property" includes such items as desks, chairs, typewriters, computers, audio‑visual equipment, shop, home economics and physical education equipment even though attached to the building (i.e., stage curtains, auditorium seating, clocks and public address systems). "Physical Property" meets all the following criteria:

 

1.         Retains its original shape and appearance with use.

           

2.         Is nonexpendable (more feasible to repair than replace).

           

3.           Represents an investment of money which makes it advisable to capitalize the item.

 

4.         Does not lose its identity through incorporation into a different or more complex unit.

 


                                                                                                                        Policy 5410

                                                                                                                        Page 2

 

“Physical Property” does not include supplies, textbooks, reference books, material, chalk and erasers, picture frames, cutlery, glassware, etc. Supply items which are not included are those which meet one or more of the following conditions:

 

1.         Consumable

           

2.         Loses its original shape or appearance

           

3.         Expendable (more feasible to replace than repair)

           

4.         Inexpensive item with value less than $25.

 

 

Feb 99

SUPPORT SERVICES                                                                                Policy 5420

 

Inventory Management

 

Maintenance and Control of Instructional Materials

 

 

All School District instructional materials and equipment, including media materials and equipment, will be classified and catalogued. All textbooks purchased by the District are school property and will bear identification of School District ownership. Obsolete materials and worn ­out equipment will be replaced on a regular basis.

 

Textbooks will be made available to all students in sufficient quantity and at appropriate levels, enabling teachers to meet both the planned curriculum sequence and the special instructional needs of the students.

 

Principals are responsible for textbooks assigned to teachers, and for instituting an inventory of all books at the end of the school year. Each teacher shall keep an accurate record of books issued to students. Students will be held responsible for the proper care of all schoolbooks, supplies, apparatus and furniture supplied to them by the Board of Education. Any student who defaces or damages school property shall be required to pay for all damages. Any student who loses school property shall be required to pay for its replacement.

 

 


SUPPORT SERVICES                                                                                Policy 5440

 

Inventory Management

 

Equipment on Loan

 

 

School District equipment is not to be lent to individuals or groups outside the schools. Deviation from this policy requires permission from the Superintendent/designee.
SUPPORT SERVICES
                                                                                Policy 5510

 

Food Service Program

 

Food Service Management

 

 

The Superintendent/designee will develop and implement procedures for operating a food services program. In addition, the Superintendent/designee will monitor the quality and efficiency of the District’s food service program.

 

The District’s food service program will comply with all state and federal regulations for food quality and financial reimbursement.

 

The Board may elect to contract with a food service management company to manage the District’s food service program.

 

The duration of contracts with food service management companies will be limited to one (1) year with no more than four (4) annual renewals.
SUPPORT SERVICES
                                                                                Policy 5520

                                                                                                                       

Food Service Program

 

Uniform Policy for  Free and Reduced‑Price Meals

 

 

The District will participate in the national school lunch program.  Eligible students will be identified for participation in the free and reduced-price lunch program based upon federal and state guidelines. 

 

Information concerning the eligibility standards will be distributed annually within the District.  The identification of student participants in the program will be confidential with such information disclosed to staff members on a strict need-to-know basis.
SUPPORT SERVICES
                                                                                Policy 5530

 

Food Service Program

 

Competitive Food Sales

 

 

In order to comply with requirements of Part 210, National School Lunch Program, and Part 220, School Breakfast Program as amended, respecting the sale of food in competition with meals served under the National School Lunch Program and the School Breakfast Program, the sale of categories of foods of minimal nutritional value during the meal periods in the cafeteria is prohibited. The restricted categories of foods are identified as soda water (carbonated beverages), water ices, chewing gum and certain candies (hard candies, jellies and gums, marshmallow candies, fondants, licorice, spun candies and candy-coated popcorn).
SUPPORT SERVICES
                                                                                Policy 5610

 

Transportation

 

School Bus Drivers

 

 

The safety and welfare of District students is of paramount importance to the Board of Education.  Accordingly, no person will operate a District school bus unless the person possesses a valid school bus permit and has complied with the regulations of the Department of Revenue, Department of Transportation, the Missouri Department of Elementary and Secondary Education and other regulatory agencies. In addition to the health certificate required for each current school term, the Board may require evidence of continued good health from individual drivers at any time it deems necessary.

 

 

Oct 03
SUPPORT SERVICES
                                                                         Policy 5620

                                                                                                                 (Regulation 5620)

Transportation

 

Student Transportation Services

 

 

The Board of Education, in accordance with state law, shall provide free transportation for eligible students attending the District schools. The Superintendent shall ensure that the transportation services of the District meet all of the guidelines established by the Missouri Department of Elementary and Secondary Education, i.e., Missouri Pupil Transportation Administrative Handbook, Missouri Minimum Standards for School Buses, Missouri Certified Bus Driver Instructor's Manual, and Missouri School Bus Driver Manual, as well as the policies that pertain directly to the qualifications of bus operators and operational procedures adopted by the Board of Education.

 

According to regulations of the Department of Elementary and Secondary Education, bus transportation will be provided to and from District schools for all students who reside three and one-half (3.5) miles or more from the school located in their attendance areas. State regulations provide for reimbursement to districts providing transportation for those students living more than one (1.0) mile from their attendance area school.  The District may transport students who reside less than one (1.0) mile from school when students are required to cross a state highway or county arterial without access to sidewalks, traffic signals, or a crossing guard and no existing bus stop is changed to avoid administrative penalty.  In such instance the District will request a waiver of the administrative penalty.   The Superintendent is directed to prepare annually a plan for student transportation services for the upcoming school year which addresses student transportation needs within the limitations of District finances, including state aid for transportation services. The plan will address mileage distance from school and grade level requirements for receiving transportation to be provided by the District. This plan shall be presented for School Board approval no later than the regular August Board meeting of each school year. In cases when the transportation plan remains the same as the prior school year, the plan may be submitted to the School Board as an information rather than an action item.

 

Qualified individuals under Section 504 or the IDEA will be provided bus transportation by the District between home and the special education program. Transportation for a student with disabilities under the IDEA or Section 504 will be provided between schools if the students IEP team or Section 504 team determines that such transportation is necessary as a related service due to the student's disability. Eligibility for transportation as a related service must be stated in the student's IEP or Section 504 Plan. If a disabled students IEP team or Section 504 Team determines that certain accommodations, modifications or supports are necessary to appropriately transport the student, the District shall provide such accommodations, modifications or supports as indicated in the students IEP or Section 504 plan.

 

Students are expected to comply with behavioral expectations as stated in Policy 2652 - Student Conduct on Buses, while they are passengers in District vehicles.

March 2010


SUPPORT SERVICES                                                                                Policy 5630

 

Transportation

 

Bus Routes and Schedules

 

 

The administration will prepare and monitor District bus routes and schedules.  The Board will initially approve all bus routes no later than October 31 of each school year; the final bus routes must be approved by June 30 of each school year.  Buses will be routed with student safety, efficiency and economy as the controlling factors.
SUPPORT SERVICES                                                                                Policy 5640

 

Transportation

 

Bus Inspections

 

 

All District vehicles that are used to transport students will be inspected annually by the Missouri State Highway Patrol after February 1 of each school year.

 

State bus inspections conducted by District employees shall not be made more than sixty (60) days prior to operating the vehicles during the school year.  Bus drivers and bus maintenance employees have the responsibility to inspect, report and remedy any condition of District buses which poses an unreasonable risk of harm to students and staff.

 

Newly purchased, newly leased, newly placed into service, newly contracted vehicles or vehicles replaced under contracted services with a rated capacity to carry more than ten (10) passengers including the driver, and used to transport students, shall meet state and federal specifications and safety standards applicable to school buses.

 

 

 

Nov 04
SUPPORT SERVICES
                                                                               Policy 5650

 

Transportation

 

Transportation Records and Reports

 

 

The Superintendent will develop and maintain procedures for monitoring and reporting student transportation infractions.

 

Records of student ridership will be taken and reported for each route on the second Wednesday of October and February, as per Department of Elementary and Secondary Education (DESE) regulations.
SUPPORT SERVICES
                                                                                Policy 5660

                                                                                                                        (Regulation 5660)

Transportation

 

Field Trips

 

 

The use of bus transportation services for field trips may be authorized from Board of Education appropriated funds budgeted for field trips if approved by the Superintendent/designee.

 

Transportation services may be provided for school‑related activities provided the sponsoring organization pays the cost. The Superintendent/designee will approve such requests based upon the availability of buses and drivers.
SUPPORT SERVICES
                                                                               Policy 5661

                                                                                                                        (Regulation 5661)

Transportation

 

Field Trip Transportation in Private Vehicles/Common Carriers

 

 

Authorized vehicles other than approved school buses may be used for transportation of students.   The number of students transported shall be limited to the number of seat belts available in the authorized vehicle.  The School Board shall adopt regulations for transportation in other than approved school buses and standards for use of authorized common carriers.
SUPPORT SERVICES
                                                                               Policy 5670

 

Transportation

 

Use of School Buses

 

 

School buses will be used only for the transportation of students to and from school or for District educational purposes.

 

District buses used to transport children to Head Start programs will display signs indicating that the bus is a Head Start bus.

 

SUPPORT SERVICES                                                                                            Policy 5710

                                                                                                                          (Regulation 5710)

Data

 

Data Governance

 

 

The District is committed to protecting the privacy of its students and staff.  In order to meet that commitment, this policy outlines how operational and instructional activity will be carried out to ensure that District data is accurate, accessible and protected.

 

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